UIPA Logs

Request to:
Department of Labor & Industrial Relations
Law used:
State of Hawaii UIPA
Status of this request:
Request Successful
Summary of Request
The UIPA Record Request Log(s) used by the Occupational Health and Safety Division to track record requests received from July 1, 2019 to June 30, 2020. I am seeking the underlying data spreadsheet(s). I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication.

Messages in this request

From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 25, 2021, 2:03 p.m.
To Department of Labor & Industrial Relations
Status Awaiting response
Attachments

Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
The UIPA Record Request Log(s) used by the Occupational Health and Safety Division to track record requests received from July 1, 2019 to June 30, 2020. I am seeking the underlying data spreadsheet(s). I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication.
[... Show complete request text] R. Brian Black (Civil Beat Law Center for the Public Interest)
  1. 1 year, 4 months agoMarch 25, 2021, 2:03 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Labor & Industrial Relations.
From DLIR.Director – Department of Labor & Industrial Relations
Subject Automatic reply: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 25, 2021, 2:05 p.m.
Status Awaiting response

This e-mail box should not be used for unemployment insurance claimant inquiries. Please email your local Unemployment Insurance Claims Office, for assistance with your Unemployment Insurance Claim: Oahu Claims Office <<email address>> (808) 586-8970 Hilo Claims Office: <<email address>> (808) 974-4086 Kona Claims Office: <<email address>> (808) 322-4822 Maui Claims Office: <<email address>> (808) 984-8400 Kauai Claims Office: <<email address>> (808) 274-3043 Please visit the DLIR’s FAQs and Unemployment Insurance Division pages for more information: https://labor.hawaii.gov/ui/ https://labor.hawaii.gov/covid-19-lab... FAQs for Unemployment Insurance Benefits include the following: How to File, Certify, and Obtain Unemployment Benefits COVID-19 Eligibility FAQs COVID-19 UI Pre-Filing UI Information COVID-19 How to Create a UI Account Instructional Video about How to Create a UI Account Instructional Video about How to File for UI Online COVID-19 Job Separation Terms Instructional Video about How to File a Claim Certification COVID-19 Post-Filing UI Information COVID-19 How to Reactivate Your UI Claim COVID-19 How to File for Pandemic Emergency Unemployment Compensation COVID-19 Employer’s Unemployment Insurance FAQs Lost Wages Assistance (LWA, $300 plus-up)
  1. 1 year, 4 months agoMarch 25, 2021, 2:05 p.m.: Received an email from Department of Labor & Industrial Relations.
From DLIR.HIOSH – Department of Labor & Industrial Relations
Subject Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 25, 2021, 4:17 p.m.
Status Awaiting response

Aloha, Unfortunately, we only keep our active log (July 1st 2020 to June 30th 2021 currently). HIOSH does not maintain the past records of request log. Mahalo, HIOSH From: R. Brian Black < <name and email address >> Sent: Thursday, March 25, 2021 2:03 PM To: DLIR.Director < <name and email address >> Subject: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398] Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. The UIPA Record Request Log(s) used by the Occupational Health and Safety Division to track record requests received from July 1, 2019 to June 30, 2020. I am seeking the underlying data spreadsheet(s). I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication. Mahalo, R. Brian Black Civil Beat Law Center for the Public Interest
  1. 1 year, 4 months agoMarch 25, 2021, 4:17 p.m.: Received an email from Department of Labor & Industrial Relations.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 25, 2021, 5:16 p.m.
To Department of Labor & Industrial Relations

Please note that destroying the log is not consistent with OIP recommendations regarding retention. See the following excerpt from OIP’s FAQ regarding the request logs. 18. What is the retention period for the Logs? OIP does not set or administer agencies’ retention schedules. However, according to the Department of Accounting and General Services’ General Records Schedule 1.17, formal requests for government information under Part II of chapter 92F, HRS (UIPA) must be retained for 2 years after action on the request is completed. Therefore, OIP recommends that the department also retain its Log for 2 years after submitting it to OIP. Since this log is a statutorily required report to OIP, please let me know when a copy of the log was sent to OIP and pursuant to HAR 2-71-13 who else at DLIR may have a copy of the report. If none of that information is available, please provide a copy of all requests and HIOSH’s responses for the period from July 1, 2019 to June 30, 2020, which are required to be retained for 2 years and that would have been logged in the report. Lastly, I would ask that HIOSH adjust its retention practices consistent with OIP’s recommendation and the entire purpose of these reports. Best, Brian
  1. 1 year, 4 months agoMarch 25, 2021, 5:16 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Labor & Industrial Relations.
From DLIR.HIOSH – Department of Labor & Industrial Relations
Subject RE: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 29, 2021, 7:37 a.m.
Status Request resolved
Attachments

We contacted the Director's office and they sent us the attached submitted log that we submitted.
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Thursday, March 25, 2021 5:17 PM To: DLIR.HIOSH < <name and email address> > Subject: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398] Please note that destroying the log is not consistent with OIP recommendations regarding retention. See the following excerpt from OIP’s FAQ regarding the request logs. 18. What is the retention period for the Logs? OIP does not set or administer agencies’ retention schedules. However, according to the Department of Accounting and General Services’ General Records Schedule 1.17, formal requests for government information under Part II of chapter 92F, HRS (UIPA) must be retained for 2 years after action on the request is completed. Therefore, OIP recommends that the department also retain its Log for 2 years after submitting it to OIP. Since this log is a statutorily required report to OIP, please let me know when a copy of the log was sent to OIP and pursuant to HAR 2-71-13 who else at DLIR may have a copy of the report. If none of that information is available, please provide a copy of all requests and HIOSH’s responses for the period from July 1, 2019 to June 30, 2020, which are required to be retained for 2 years and that would have been logged in the report. Lastly, I would ask that HIOSH adjust its retention practices consistent with OIP’s recommendation and the entire purpose of these reports. Best, Brian
  1. 1 year, 4 months agoMarch 29, 2021, 7:37 a.m.: Received an email from Department of Labor & Industrial Relations.
  2. 1 year, 4 months agoMarch 29, 2021, 8:26 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 29, 2021, 8:34 a.m.
To Department of Labor & Industrial Relations

Aloha, thank you for sending that log. Did HIOSH receive any requests in the second half of FY 2020 (Jan. 1, 2020 - June 30, 2020)? The file name for the document provided indicates that it was the semi-annual report submitted in January 2020. Also, for as long as these reports have been maintained, HIOSH has had more than 20 requests every year, so it is strange that there would be only 1 request for all of FY 2020. Best, Brian
  1. 1 year, 4 months agoMarch 29, 2021, 8:34 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Labor & Industrial Relations.
From DLIR.HIOSH – Department of Labor & Industrial Relations
Subject RE: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 29, 2021, 9:18 a.m.
Attachments

Brian, We maintain our logs for our office and submit them to our Departments representative. Here is the log submitted from Jan to June 2020.
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Monday, March 29, 2021 8:34 AM To: DLIR.HIOSH < <name and email address> > Subject: RE: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398] Aloha, thank you for sending that log. Did HIOSH receive any requests in the second half of FY 2020 (Jan. 1, 2020 - June 30, 2020)? The file name for the document provided indicates that it was the semi-annual report submitted in January 2020. Also, for as long as these reports have been maintained, HIOSH has had more than 20 requests every year, so it is strange that there would be only 1 request for all of FY 2020. Best, Brian
  1. 1 year, 4 months agoMarch 29, 2021, 9:18 a.m.: Received an email from Department of Labor & Industrial Relations.
  2. 1 year, 4 months agoMarch 29, 2021, 9:22 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] Records Request for Department of Labor & Industrial Relations: UIPA Logs [#398]
Date March 29, 2021, 9:25 a.m.
To Department of Labor & Industrial Relations

Aloha, thank you for those logs. That is what I needed. Best, Brian
  1. 1 year, 4 months agoMarch 29, 2021, 9:25 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Labor & Industrial Relations.
  2. 1 year, 4 months agoMarch 29, 2021, 9:25 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) set status to 'Request Successful'.