UIPA.org

UIPA Logs

Request to:
Department of Health
Law used:
State of Hawaii UIPA
Status of this request:
Request Successful
Summary of Request
The UIPA Record Request Log(s) used by the following sub-units to track record requests received from July 1, 2021 to June 30, 2022. I am seeking the underlying data spreadsheet(s). Developmental Disabilities Division, Chronic Disease Prevention & Health Promotion Division, Child & Adolescent Mental Health Division, Solid & Hazardous Waste Branch, State Hospital, Hawaii District Health Office, Health Information System Office, HIPAA Staff, Human Resources Office, Kauai District Health Office, Maui District Health Office, Office of Health Status Monitoring, Office of Planning Policy & Program Development, Communication Office, Executive Office of Aging, Office of Environmental Quality Control, Office of Language Access, State Council on Developmental Disabilities, State Health Planning Development Agency, Food & Drug Branch, Safe Drinking Water Branch, Wastewater Branch, Environmental Management Division, Environmental Planning Office, Environmental Resources Office, Hazard Evaluation & Emergency Response Office, Office of Health Care Assurance, State Laboratories Division, Disease Outbreak Control Division, Disease Investigation Branch, Immunization Branch, Emergency Medical Services & Injury Prevention System Branch, Family Health Services Division, Children with Special Health Needs Branch, Maternal & Child Health Branch, Women, Infants & Children Services Branch I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication.

Messages in this request

From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Records Request for Department of Health: UIPA Logs [#859]
Date Nov. 17, 2022, 7:39 a.m.
To Department of Health
Status Awaiting response
Attachments
Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
The UIPA Record Request Log(s) used by the following sub-units to track record requests received from July 1, 2021 to June 30, 2022. I am seeking the underlying data spreadsheet(s). Developmental Disabilities Division, Chronic Disease Prevention & Health Promotion Division, Child & Adolescent Mental Health Division, Solid & Hazardous Waste Branch, State Hospital, Hawaii District Health Office, Health Information System Office, HIPAA Staff, Human Resources Office, Kauai District Health Office, Maui District Health Office, Office of Health Status Monitoring, Office of Planning Policy & Program Development, Communication Office, Executive Office of Aging, Office of Environmental Quality Control, Office of Language Access, State Council on Developmental Disabilities, State Health Planning Development Agency, Food & Drug Branch, Safe Drinking Water Branch, Wastewater Branch, Environmental Management Division, Environmental Planning Office, Environmental Resources Office, Hazard Evaluation & Emergency Response Office, Office of Health Care Assurance, State Laboratories Division, Disease Outbreak Control Division, Disease Investigation Branch, Immunization Branch, Emergency Medical Services & Injury Prevention System Branch, Family Health Services Division, Children with Special Health Needs Branch, Maternal & Child Health Branch, Women, Infants & Children Services Branch I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication.
[... Show complete request text] R. Brian Black (Civil Beat Law Center for the Public Interest)
  1. 10 months, 2 weeks agoNov. 17, 2022, 7:39 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Arita-Chang, Kaitlin – Department of Health
Subject Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Dec. 2, 2022, 1:49 p.m.
Status Awaiting response
Attachments
Aloha Mr. Black, Please see attached notice. Responsive records are available at: [cid:c53ebd43-1c7b-48c8-8336-c6e51374ba8b] Civil Beat UIPA Logs<https://hawaiioimt-my.sharepo... Please note that the Office of Environmental Quality Control no longer exists. Mahalo, Katie --- Katie Arita-Chang Acting Communications Director Hawaii State Department of Health 1250 Punchbowl Street, Honolulu, HI 96813 ________________________________…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Thursday, November 17, 2022 7:39 AM To: DOH webmaster < <name and email address> > Subject: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859] Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. The UIPA Record Request Log(s) used by the following sub-units to track record requests received from July 1, 2021 to June 30, 2022. I am seeking the underlying data spreadsheet(s). Developmental Disabilities Division, Chronic Disease Prevention & Health Promotion Division, Child & Adolescent Mental Health Division, Solid & Hazardous Waste Branch, State Hospital, Hawaii District Health Office, Health Information System Office, HIPAA Staff, Human Resources Office, Kauai District Health Office, Maui District Health Office, Office of Health Status Monitoring, Office of Planning Policy & Program Development, Communication Office, Executive Office of Aging, Office of Environmental Quality Control, Office of Language Access, State Council on Developmental Disabilities, State Health Planning Development Agency, Food & Drug Branch, Safe Drinking Water Branch, Wastewater Branch, Environmental Management Division, Environmental Planning Office, Environmental Resources Office, Hazard Evaluation & Emergency Response Office, Office of Health Care Assurance, State Laboratories Division, Disease Outbreak Control Division, Disease Investigation Branch, Immunization Branch, Emergency Medical Services & Injury Prevention System Branch, Family Health Services Division, Children with Special Health Needs Branch, Maternal & Child Health Branch, Women, Infants & Children Services Branch I would like the record provided in its original Excel format. It is not my intent that this request require effort that would necessitate fees. If this request is expected to require significant effort, please contact me because there may be a miscommunication. Mahalo, R. Brian Black Civil Beat Law Center for the Public Interest
  1. 10 months agoDec. 2, 2022, 1:49 p.m.: Received an email from Department of Health.
  2. 10 months agoDec. 5, 2022, 7:23 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
  3. 10 months agoDec. 5, 2022, 7:23 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Dec. 5, 2022, 12:20 p.m.
To Department of Health
Aloha, thank you for the note about OEQC. There were a couple of files that did not sufficiently identify the relevant agency. There was a file labeled as OPHP and one labeled as OMCCR; if you let me know which agencies those are, that may address two of the issues identified below. There was a file in a different format as well, which did not have a descriptive label to identify the agency ("UIPA Log 1.2022-6.2022.xlsx") and if identified may help with the issues below. It appears that the following files are still missing. No files provided: State Hospital Branch HIPAA Staff Human Resources Office Communication Office Safe Drinking Water Branch Wastewater Branch Environmental Management Division Office of Health Care Assurance Family Health Services Division Missing July-December 2021 Developmental Disabilities Division Emergency Medical Services & Injury Prevention Systems Branch Hazard Evaluation Emergency Response Office Hawaii District Health Office Women, Infants & Children Services Branch Missing January-June 2022 Immunization Branch Disease Investigation Branch Best, Brian
  1. 10 months agoDec. 5, 2022, 12:20 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Arita-Chang, Kaitlin – Department of Health
Subject Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Dec. 5, 2022, 6:22 p.m.
Status Awaiting response
Hi Brian, * OPHP is the Office of Public Health Preparedness * OMCCR is the Office of Medical Cannabis Control and Regulation * The State Hospital is included in the Adult Mental Health Division * The Communications Office is included in the Director's Office (DO) * The Environmental Management Division logs are all of the logs that start with EMD * The Disease Investigation Branch is the unlabeled excel spreadsheet. * The Family Health Services Division offices are the logs that begin with FHSD. * The offices that did not include semi-annual logs reported that they did not receive UIPA requests for those time periods. * I am confirming that HIPAA, HRO, OHCA, and WWB did not receive any UIPA requests for FY22 and will let you know as soon as I am able to confirm. ________________________________ From: R. Brian Black < <name and email address> > Sent: Monday, December 5, 2022 12:20 PM To: Arita-Chang, Kaitlin < <name and email address> > Subject: Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859] Aloha, thank you for the note about OEQC. There were a couple of files that did not sufficiently identify the relevant agency. There was a file labeled as OPHP and one labeled as OMCCR; if you let me know which agencies those are, that may address two of the issues identified below. There was a file in a different format as well, which did not have a descriptive label to identify the agency ("UIPA Log 1.2022-6.2022.xlsx") and if identified may help with the issues below. It appears that the following files are still missing. No files provided: State Hospital Branch HIPAA Staff Human Resources Office Communication Office Safe Drinking Water Branch Wastewater Branch Environmental Management Division Office of Health Care Assurance Family Health Services Division Missing July-December 2021 Developmental Disabilities Division Emergency Medical Services & Injury Prevention Systems Branch Hazard Evaluation Emergency Response Office Hawaii District Health Office Women, Infants & Children Services Branch Missing January-June 2022 Immunization Branch Disease Investigation Branch Best, Brian
  1. 10 months agoDec. 5, 2022, 6:22 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Dec. 6, 2022, 10:31 a.m.
To Department of Health
Mahalo nui for the explanation and for continuing to follow up with HIPAA, HRO, OHCA, and WWB, Kaitlin. In prior years, State Hospital, Communication Office, EMD, and FHSD had their own logs, but understand if those got consolidated because the numbers tended to be low (if any at all). Given historical numbers, most of this makes sense. But I would ask that you please check with Immunization Branch, Safe Drinking Water Branch, and HEER. It would be unusual if Immunization Branch had 0 requests all year. Given all the activity with Red Hill in the last year, I thought Safe Drinking Water Branch would have at least a few requests. And HEER typically has a relatively higher volume all year, so no requests in the first half of FY 2022 seems strange. Lastly, I apologize; I missed that CAMHD is only the second half of FY 2022. Given its relative volume, it would be strange that it had no requests July - December 2021. Best, Brian
  1. 10 months agoDec. 6, 2022, 10:31 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Re: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Jan. 3, 2023, 2:39 p.m.
To Department of Health
Aloha Kaitlin, I wanted to follow up on my December 6 e-mail below and inquire about the status of the remaining logs. Best, Brian --------------------------- Mahalo nui for the explanation and for continuing to follow up with HIPAA, HRO, OHCA, and WWB, Kaitlin. In prior years, State Hospital, Communication Office, EMD, and FHSD had their own logs, but understand if those got consolidated because the numbers tended to be low (if any at all). Given historical numbers, most of this makes sense. But I would ask that you please check with Immunization Branch, Safe Drinking Water Branch, and HEER. It would be unusual if Immunization Branch had 0 requests all year. Given all the activity with Red Hill in the last year, I thought Safe Drinking Water Branch would have at least a few requests. And HEER typically has a relatively higher volume all year, so no requests in the first half of FY 2022 seems strange. Lastly, I apologize; I missed that CAMHD is only the second half of FY 2022. Given its relative volume, it would be strange that it had no requests July - December 2021. Best, Brian
  1. 9 months agoJan. 3, 2023, 2:39 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Arita-Chang, Kaitlin – Department of Health
Subject Automatic reply: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Jan. 3, 2023, 2:39 p.m.
Status Awaiting response
Aloha, I am no longer with the Hawaii Department of Health. Please contact Brooks Baehr at <<email address>> for assistance. Mahalo, Katie Arita-Chang
  1. 9 months agoJan. 3, 2023, 2:40 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Automatic reply: [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date Jan. 3, 2023, 2:43 p.m.
To Department of Health
Aloha, I wanted to follow up on this November 17 request for DOH's UIPA logs. Below is the most recent correspondence today, in which I received notice that Ms. Arita-Chang is no longer with DOH. Additional background is available at https://uipa.org/request/uipa-logs-41/. Best, Brian ---------------------- Aloha Kaitlin, I wanted to follow up on my December 6 e-mail below and inquire about the status of the remaining logs. Best, Brian --------------------------- Mahalo nui for the explanation and for continuing to follow up with HIPAA, HRO, OHCA, and WWB, Kaitlin. In prior years, State Hospital, Communication Office, EMD, and FHSD had their own logs, but understand if those got consolidated because the numbers tended to be low (if any at all). Given historical numbers, most of this makes sense. But I would ask that you please check with Immunization Branch, Safe Drinking Water Branch, and HEER. It would be unusual if Immunization Branch had 0 requests all year. Given all the activity with Red Hill in the last year, I thought Safe Drinking Water Branch would have at least a few requests. And HEER typically has a relatively higher volume all year, so no requests in the first half of FY 2022 seems strange. Lastly, I apologize; I missed that CAMHD is only the second half of FY 2022. Given its relative volume, it would be strange that it had no requests July - December 2021. Best, Brian
  1. 9 months agoJan. 3, 2023, 2:43 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject [EXTERNAL] Records Request for Department of Health: UIPA Logs [#859]
Date March 31, 2023, 11:49 a.m.
To Department of Health
Aloha, I would like to follow up on my November 17 request for the Department's UIPA logs. Additional background is available at https://uipa.org/request/uipa-logs-41/. Best, Brian ---------------------- January 3 Aloha Kaitlin, I wanted to follow up on my December 6 e-mail below and inquire about the status of the remaining logs. Best, Brian --------------------------- December 6 Mahalo nui for the explanation and for continuing to follow up with HIPAA, HRO, OHCA, and WWB, Kaitlin. In prior years, State Hospital, Communication Office, EMD, and FHSD had their own logs, but understand if those got consolidated because the numbers tended to be low (if any at all). Given historical numbers, most of this makes sense. But I would ask that you please check with Immunization Branch, Safe Drinking Water Branch, and HEER. It would be unusual if Immunization Branch had 0 requests all year. Given all the activity with Red Hill in the last year, I thought Safe Drinking Water Branch would have at least a few requests. And HEER typically has a relatively higher volume all year, so no requests in the first half of FY 2022 seems strange. Lastly, I apologize; I missed that CAMHD is only the second half of FY 2022. Given its relative volume, it would be strange that it had no requests July - December 2021. Best, Brian
  1. 6 months agoMarch 31, 2023, 11:49 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Hamamoto, Shawn – Department of Health
Subject Records Request for Department of Health: UIPA Logs [#859]
Date March 31, 2023, 4:10 p.m.
Status Awaiting response
Aloha Brian, My name is Shawn Hamamoto, and I am the new head of the DOH communications office. To help us understand what you are looking at and how we can look into your follow-up questions, could you please send us a copy of the files Katie sent to you. My assistant, Devin Smith, is cc'ed on this and will be helping you with your request. Mahalo, Shawn Hamamoto Spokesperson Hawaii Department of Health Email: <<email address>> and email address> > Office: (808) 586-4417 Cell: (808) 722-5380
  1. 6 months agoMarch 31, 2023, 4:11 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Records Request for Department of Health: UIPA Logs [#859]
Date March 31, 2023, 4:36 p.m.
To Department of Health
Aloha Shawn, I am looking for the UIPA Record Request Log(s) used to track record requests received from July 1, 2021 to June 30, 2022. I am seeking the underlying data spreadsheet(s). Here is a link to what the logs look like...https://oip.hawaii.gov/wp-cont.... Instead of sending what Kaitlin provided (which included many files), it may be easier if I just identified what is still missing or needs follow-up. If there are any offices that had 0 requests, you can just let me know that; there is no need to send me a spreadsheet. Missing HIPAA Staff (full year needed) Human Resources Office (full year needed) Wastewater Branch (full year needed) Office of Health Care Assurance (full year needed) Child & Adolescent Mental Health Division (only Jan. - June 2022 needed) Follow-up Requested Safe Drinking Water Branch: Kaitlin indicated 0 requests, but seems strange in light of the Red Hill activity during this period Hazard Evaluation & Emergency Response Office: Kaitlin indicated 0 requests for July-December 2021, but HEER receives a good amount of requests throughout the year, so that does not seem correct Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange Best, Brian
  1. 6 months agoMarch 31, 2023, 4:36 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject UIPA Request
Date April 5, 2023, 3:45 p.m.
Status Awaiting response
Attachments
Hi Brian, This is Devin with the Department of Health Communications office. I’m working on getting you those UIPA logs you’ve requested. So far I’ve been able to obtain the FY 2022 UIPA log for our Safe Drinking Water Branch. I’m attaching their log, please note that they did not receive a UIPA request during the fiscal year (July 1, 2021 – June 30 2022) so the log is empty. I will forward you the remaining logs when I receive them. Thank you for your patience, Devin …
-- [FORMAT1A color transparent] 🤙 Devin Smith | Communications Office Assistant Email: <<email address>> and email address> > Hawaii State Department of Health Communications | https://health.hawaii.gov/ For Hawaii COVID-19 Information --> https://hawaiicovid19.com/
  1. 6 months agoApril 5, 2023, 3:45 p.m.: Received an email from Department of Health.
  2. 6 months agoApril 5, 2023, 3:46 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
  3. 6 months agoApril 5, 2023, 3:46 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject UIPA Request [#859]
Date April 5, 2023, 3:48 p.m.
To Department of Health
Mahalo for double checking Safe Drinking Water Branch, Devin. I look forward to learning more about the remaining units. Best, Brian
  1. 6 months agoApril 5, 2023, 3:48 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 5, 2023, 4:10 p.m.
Status Awaiting response
Attachments
Hi Brian, Forwarding a copy of the Waste Water Branch UIPA Log for FY2022…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 5, 2023 3:49 PM To: Smith, Devin K < <name and email address> > Subject: [EXTERNAL] UIPA Request [#859] Mahalo for double checking Safe Drinking Water Branch, Devin. I look forward to learning more about the remaining units. Best, Brian
  1. 6 months agoApril 5, 2023, 4:10 p.m.: Received an email from Department of Health.
  2. 6 months agoApril 5, 2023, 4:11 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 10, 2023, 10:09 a.m.
Status Awaiting response
Attachments
Hi Brian, Happy Monday -- attaching a copy of CAMHD's UIPA log Thank you, Devin…
-----Original Message----- From: Smith, Devin K Sent: Wednesday, April 5, 2023 4:11 PM To: R. Brian Black < <name and email address>> Cc: Hamamoto , Shawn <<name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Hi Brian, Forwarding a copy of the Waste Water Branch UIPA Log for FY2022 -----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 5, 2023 3:49 PM To: Smith, Devin K < <name and email address> > Subject: [EXTERNAL] UIPA Request [#859] Mahalo for double checking Safe Drinking Water Branch, Devin. I look forward to learning more about the remaining units. Best, Brian
  1. 5 months, 3 weeks agoApril 10, 2023, 10:09 a.m.: Received an email from Department of Health.
  2. 5 months, 3 weeks agoApril 10, 2023, 10:09 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 11, 2023, 11:31 a.m.
Status Awaiting response
Attachments
Hi Brian, Attaching the UIPA log for the HEER office Thank you, Devin…
-----Original Message----- From: Smith, Devin K Sent: Monday, April 10, 2023 10:09 AM To: R. Brian Black < <name and email address>> Cc: Hamamoto , Shawn <<name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Hi Brian, Happy Monday -- attaching a copy of CAMHD's UIPA log Thank you, Devin -----Original Message----- From: Smith, Devin K Sent: Wednesday, April 5, 2023 4:11 PM To: R. Brian Black < <name and email address>> Cc: Hamamoto , Shawn <<name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Hi Brian, Forwarding a copy of the Waste Water Branch UIPA Log for FY2022 -----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 5, 2023 3:49 PM To: Smith, Devin K < <name and email address> > Subject: [EXTERNAL] UIPA Request [#859] Mahalo for double checking Safe Drinking Water Branch, Devin. I look forward to learning more about the remaining units. Best, Brian
  1. 5 months, 3 weeks agoApril 11, 2023, 11:31 a.m.: Received an email from Department of Health.
  2. 5 months, 3 weeks agoApril 11, 2023, 11:32 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
  3. 5 months, 3 weeks agoApril 11, 2023, 11:32 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 26, 2023, 1:54 p.m.
To Department of Health
Aloha Devin, I wanted to follow-up on a few of the still missing items regarding the request for UIPA Record Request Log(s) used to track record requests received from July 1, 2021 to June 30, 2022. Missing HIPAA Staff (full year needed) Human Resources Office (full year needed) Office of Health Care Assurance (full year needed) Follow-up Requested Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange Best, Brian
  1. 5 months, 1 week agoApril 26, 2023, 1:54 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 26, 2023, 2 p.m.
Status Awaiting response
Hi Brian, I will follow up with these offices right now. Thank you, Devin…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 26, 2023 1:55 PM To: Smith, Devin K < <name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Aloha Devin, I wanted to follow-up on a few of the still missing items regarding the request for UIPA Record Request Log(s) used to track record requests received from July 1, 2021 to June 30, 2022. Missing HIPAA Staff (full year needed) Human Resources Office (full year needed) Office of Health Care Assurance (full year needed) Follow-up Requested Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange Best, Brian
  1. 5 months, 1 week agoApril 26, 2023, 2 p.m.: Received an email from Department of Health.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 26, 2023, 2:12 p.m.
Status Awaiting response
Hi Brian, Got this response from HIPAA: The HIPAA Office does not make UIPA disclosures. All disclosures of HIPAA protected health information (PHI) (whether for access by the individual or disclosures for treatment, payment, or health care operations) are made at the division level. The divisions that are subject to HIPAA are ADAD, AMHD, CAMHD, DDD, EMSIPSB, and the OHSM business associate section for the EUTF. If the Civil Beat is requesting HIPAA PHI disclosure logs, it can only be disclosed under consent from each individual. Otherwise, it is protected under federal law (both HIPAA and 42 CFR Part 2) and I’m not aware of any exceptions that allow disclosure to news media. Can you check to see if you need any of the UIPA logs from the following offices: - Alcohol & Drug Abuse (ADD) - Adult Mental Health Division (AMHD) - Child & Adolescent Mental Health Division (CAMHD) - Developmental Disabilities Division (DDD) - Emergency Medical Sevices & Injury Prevention System Branch (EMSIPSB) - Office of Health Status Monitoring (OHSM) Thank you, Devin…
-----Original Message----- From: Smith, Devin K Sent: Wednesday, April 26, 2023 2:00 PM To: 'R. Brian Black' < <name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Hi Brian, I will follow up with these offices right now. Thank you, Devin -----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 26, 2023 1:55 PM To: Smith, Devin K < <name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Aloha Devin, I wanted to follow-up on a few of the still missing items regarding the request for UIPA Record Request Log(s) used to track record requests received from July 1, 2021 to June 30, 2022. Missing HIPAA Staff (full year needed) Human Resources Office (full year needed) Office of Health Care Assurance (full year needed) Follow-up Requested Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange Best, Brian
  1. 5 months, 1 week agoApril 26, 2023, 2:12 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 26, 2023, 3:12 p.m.
To Department of Health
Aloha Devin, understood that the HIPAA Office does not respond to UIPA requests. I already have the UIPA logs for the divisions that the HIPAA Office identified. I will cross HIPAA Office off my list. Best, Brian
  1. 5 months, 1 week agoApril 26, 2023, 3:12 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 27, 2023, 8:21 a.m.
Status Awaiting response
Attachments
Hi Brian, Attaching UIPA log for the Office of Healthcare Assurance…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, April 26, 2023 3:13 PM To: Smith, Devin K < <name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Aloha Devin, understood that the HIPAA Office does not respond to UIPA requests. I already have the UIPA logs for the divisions that the HIPAA Office identified. I will cross HIPAA Office off my list. Best, Brian
  1. 5 months, 1 week agoApril 27, 2023, 8:21 a.m.: Received an email from Department of Health.
  2. 5 months, 1 week agoApril 27, 2023, 9:36 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) published an attachment on request UIPA Logs.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] UIPA Request [#859]
Date April 27, 2023, 9:38 a.m.
To Department of Health
Thanks, Devin. That just leaves Human Resources Office and double-checking Immunization Branch. Best, Brian
  1. 5 months, 1 week agoApril 27, 2023, 9:38 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject RE: [EXTERNAL] UIPA Request [#859]
Date May 2, 2023, 2:46 p.m.
Status Request resolved
Hi Brian, HRO did not receive any UIPA requests during that time period. Still waiting to hear back from Immunization Branch. I will update you the minute they get back to me. Devin…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Thursday, April 27, 2023 9:38 AM To: Smith, Devin K < <name and email address> > Subject: RE: [EXTERNAL] UIPA Request [#859] Thanks, Devin. That just leaves Human Resources Office and double-checking Immunization Branch. Best, Brian
  1. 5 months agoMay 2, 2023, 2:46 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] UIPA Request [#859]
Date May 12, 2023, 1:19 p.m.
To Department of Health
Aloha Devin, any word from the Immunization Branch? Best, Brian
  1. 4 months, 3 weeks agoMay 12, 2023, 1:20 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: [EXTERNAL] UIPA Request [#859]
Date May 24, 2023, 4:13 p.m.
To Department of Health
Aloha Devin, any update from Immunization Branch? I believe that is the last piece of the request. Best, Brian
  1. 4 months, 1 week agoMay 24, 2023, 4:13 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Smith, Devin K – Department of Health
Subject Automatic reply: [EXTERNAL] UIPA Request [#859]
Date May 24, 2023, 4:13 p.m.
Aloha, I am no longer with the Department of Health as of 05/23/2023. Mahalo.
  1. 4 months, 1 week agoMay 24, 2023, 4:14 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Automatic reply: [EXTERNAL] UIPA Request [#859]
Date May 24, 2023, 4:23 p.m.
To Department of Health
Aloha Shawn, I am following up on my November 17, 2022 request for DOH's UIPA logs--see my March 31, 2023 e-mail to you with the outstanding portions of the request. Devin resolved most of the issues, but she was double-checking with Immunization Branch. I sent a request for update today and received an automated message that Devin is no longer with DOH. The remaining issue with Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange. Devin indicated that she started following up with Immunization Branch in April, but never stated that she received a response. The relevant time period for the requested UIPA log is for requests made July 1, 2021 to June 30, 2022. Best, Brian
  1. 4 months, 1 week agoMay 24, 2023, 4:23 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Hamamoto, Shawn – Department of Health
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date May 24, 2023, 4:33 p.m.
Hi Brian, I requested an update from the Immunization Branch and will let you know once they respond. Mahalo, Shawn…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, May 24, 2023 4:23 PM To: Hamamoto, Shawn < <name and email address> > Subject: Automatic reply: [EXTERNAL] UIPA Request [#859] Aloha Shawn, I am following up on my November 17, 2022 request for DOH's UIPA logs--see my March 31, 2023 e-mail to you with the outstanding portions of the request. Devin resolved most of the issues, but she was double-checking with Immunization Branch. I sent a request for update today and received an automated message that Devin is no longer with DOH. The remaining issue with Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange. Devin indicated that she started following up with Immunization Branch in April, but never stated that she received a response. The relevant time period for the requested UIPA log is for requests made July 1, 2021 to June 30, 2022. Best, Brian
  1. 4 months, 1 week agoMay 24, 2023, 4:33 p.m.: Received an email from Department of Health.
From Hamamoto, Shawn – Department of Health
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date May 26, 2023, 4:16 p.m.
Hi Brian, The Immunization Branch is working on your UIPA request. I hope to hear back from them next week. Please stand by. Mahalo, Shawn…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Wednesday, May 24, 2023 4:23 PM To: Hamamoto, Shawn < <name and email address> > Subject: Automatic reply: [EXTERNAL] UIPA Request [#859] Aloha Shawn, I am following up on my November 17, 2022 request for DOH's UIPA logs--see my March 31, 2023 e-mail to you with the outstanding portions of the request. Devin resolved most of the issues, but she was double-checking with Immunization Branch. I sent a request for update today and received an automated message that Devin is no longer with DOH. The remaining issue with Immunization Branch: Kaitlin indicated 0 requests all year, but historically Immunization Branch has had from 3 to 13 requests per year for the last several years, so 0 requests seemed strange. Devin indicated that she started following up with Immunization Branch in April, but never stated that she received a response. The relevant time period for the requested UIPA log is for requests made July 1, 2021 to June 30, 2022. Best, Brian
  1. 4 months, 1 week agoMay 26, 2023, 4:17 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date May 26, 2023, 4:17 p.m.
To Department of Health
Thanks so much for the update, Shawn. Have a great weekend. Best, Brian
  1. 4 months, 1 week agoMay 26, 2023, 4:17 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Hamamoto, Shawn – Department of Health
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date June 2, 2023, 5 p.m.
Hi Brian, I apologize for the delayed response and appreciate your patience. I should have a response for you next week. Mahalo, Shawn…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Friday, May 26, 2023 4:18 PM To: Hamamoto, Shawn < <name and email address> > Subject: RE: Automatic reply: [EXTERNAL] UIPA Request [#859] Thanks so much for the update, Shawn. Have a great weekend. Best, Brian
  1. 4 months agoJune 2, 2023, 5 p.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date June 2, 2023, 5:57 p.m.
To Department of Health
No problem. Have a good weekend, Shawn. Best, Brian
  1. 4 months agoJune 2, 2023, 5:57 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
From Hamamoto, Shawn – Department of Health
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date June 5, 2023, 9:44 a.m.
Aloha Brian, I apologize for the delayed response. The Immunization Branch double-checked all their files and records for the time period you indicated and confirm that there were zero UIPA requests during that time. Mahalo, Shawn…
-----Original Message----- From: R. Brian Black < <name and email address> > Sent: Friday, June 2, 2023 5:58 PM To: Hamamoto, Shawn < <name and email address> > Subject: RE: Automatic reply: [EXTERNAL] UIPA Request [#859] No problem. Have a good weekend, Shawn. Best, Brian
  1. 3 months, 4 weeks agoJune 5, 2023, 9:44 a.m.: Received an email from Department of Health.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject RE: Automatic reply: [EXTERNAL] UIPA Request [#859]
Date June 5, 2023, 9:47 a.m.
To Department of Health
Much appreciated, Shawn. This request is closed. Best, Brian
  1. 3 months, 4 weeks agoJune 5, 2023, 9:47 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Department of Health.
  2. 3 months, 4 weeks agoJune 5, 2023, 9:47 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) set status to 'Request Successful'.