Aloha Stephan,
Your request has been forwarded to UH Mānoa.
Mahalo.
On Fri, Sep 4, 2026 at 4:44 AM Stephan Hendricks <
<<email address> > wrote:
> Aloha,
>
> Pursuant to the public records law, I would like to request the following
> records in electronic format sent to my email address.
>
> This is a request for public records under your state’s Uniform
> Information Practices Act (UIPA)
>
> I’m seeking machine-readable (CSV or Excel) exports that your offices can
> readily produce from existing reports or standard queries – no custom
> programming needed.
>
> 1. All external vendor payments made by University of Hawaii at Manoa
> for fiscal years 2023, 2024, and 2025, covering all funding sources.
> Also include transaction-level P-card (purchasing card) transactions for
> the same periods, as well as travel and expense spend, including
> transactions processed through any separate travel, booking, or
> expense-reimbursement portal or paid as employee reimbursements for travel.
>
> We do not need PDFs, images, receipts, or attachments – just the data
> exports your systems already produce.
> ________________________________________
> Systems to Search
> Please pull from whichever of these systems you use (or their
> data-warehouse mirrors). We accept separate files per system.
> ● ERP/AP/GL: PeopleSoft/Oracle Financials, Workday, SAP, Banner
> (Ellucian), Infor, etc.
> ● eProcurement/Contracts: Jaggaer (SciQuest), Ariba, Coupa (if used).
> ● Travel & Expense: Concur, Chrome River (only items paid directly
> to vendors or settled to the card).
> ● P-Card bank portals: Bank of America Works, U.S. Bank Access
> Online, JP Morgan PaymentNet, Wells Fargo, PNC, WEX, etc.
> ● Data warehouse/reporting: Cognos, Power BI, Tableau, SAS—existing
> canned reports are acceptable.
> ________________________________________
> What to Send
> Please provide data files with the following general structure where
> available:
>
> 1. Each row contains one payment or an aggregation of payments to a
> particular vendor over the identified time period
>
> 2. Data should contain:
> ● Individual university name (unless files are split per university)
> ● Vendor name
> ● Invoice date and / or Payment date
> ● Amount paid
> ● Description of product or service
> ● Department/Cost Center
> ● Payment method (invoiced, p-card, travel system billing)
>
> 3. If available / applicable (and included as part of the standard
> report), also include the following:
> ● Campus name
> ● Vendor address (or other contact information, e.g., email or URL)
> ● Program and Project/Grant
> ● PO number (if any) and Contract ID (if any)
> ● Payment method (check/ACH/wire/card); check/ACH/wire number masked
> as required
>
> 4. Do not send any sensitive personal information (e.g., SSNs, bank
> account or credit card numbers, birthdates).
> ________________________________________
> Format & Delivery (to reduce cost and effort)
> ● Format: CSV or Excel
> ● How to produce: Please use existing, canned reports or standard
> ad-hoc exports your staff already runs (e.g., “Supplier Payments,”
> “Vouchers Paid,” “Account Activity (P-card)” in Works/Access
> Online/PaymentNet).
> ● No new code: Please do not do custom programming or field mapping
> beyond what your standard export allows. If any field isn’t available on
> your standard export, please proceed with the fields that are readily
> available
> ● Delivery: Email or secure link (SharePoint/OneDrive/SFTP). A
> single ZIP with the files is great.
> ● Documentation: If you already have a chart of accounts or brief
> data dictionary, please include it. If not, no need to create one.
> ● If fees are required to fulfill this request, please let us know
> before you proceed (and advise on any lower-cost alternatives).
> ________________________________________
>
> If helpful, I’m happy to discuss the request in more detail.
>
> Thank you,
>
> IF SEEKING PUBLIC INTEREST WAIVER, PROVIDE PUBLIC INTEREST STATEMENT BELOW
> THIS LINE
>
> Mahalo,
>
> Stephan Hendricks
> Perspective Data Science
>