County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation

Request to:
Hawaii County Office of the County Clerk
Law used:
State of Hawaii UIPA
Status of this request:
Request partially successful
Refusal Reason
Some information was not available or not applicable.
Summary of Request
October 28, 2021 Records Access Officer County of Hawaii Office of the County Clerk, Elections Division Re: Uniform Information Practices Act (UIPA) Request 2020 General Election Training Materials and Documentation of Training for Hawaii County Voter Service Centers and Ballot Collection Boxes Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. List of all designated Voter Service Centers and Ballot Collection Boxes (places of deposit) used for the 2020 General Election in Hawaii County. 2. Training manuals and materials for elections workers, observers, watchers, and volunteers with regards to the Voter Service Centers and Ballot Collection Boxes used for the 2020 General Election in Hawaii County. 3. Documentation of completed training for all the aforementioned individuals. i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.

Messages in this request

From << Name Not Public >>
Subject Records Request for Hawaii County Office of the County Clerk: County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation [#534]
Date Oct. 29, 2021, 11:47 a.m.
To Hawaii County Office of the County Clerk
Status Awaiting response
Attachments

Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
October 28, 2021 Records Access Officer County of Hawaii Office of the County Clerk, Elections Division Re: Uniform Information Practices Act (UIPA) Request 2020 General Election Training Materials and Documentation of Training for Hawaii County Voter Service Centers and Ballot Collection Boxes Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. List of all designated Voter Service Centers and Ballot Collection Boxes (places of deposit) used for the 2020 General Election in Hawaii County. 2. Training manuals and materials for elections workers, observers, watchers, and volunteers with regards to the Voter Service Centers and Ballot Collection Boxes used for the 2020 General Election in Hawaii County. 3. Documentation of completed training for all the aforementioned individuals. i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
[... Show complete request text] << Name Not Public >>
  1. 8 months agoOct. 29, 2021, 11:47 a.m.: << Name Not Public >> sent a message to Hawaii County Office of the County Clerk.
From Nakamoto, Pat – Hawaii County Office of the County Clerk
Subject Records Request for Hawaii County 2020 General Election
Date Nov. 4, 2021, 9:47 a.m.
Status Request resolved
Attachments

Ms. << Name removed >> << Name removed >> , Please see the attached documents. Thank you, Patricia Nakamoto Elections Program Administrator County of Hawaii
  1. 8 months agoNov. 4, 2021, 9:47 a.m.: Received an email from Hawaii County Office of the County Clerk.
From Nakamoto, Pat – Hawaii County Office of the County Clerk
Subject FW: Records Request for Hawaii County 2020 General Election
Date Nov. 8, 2021, 8:43 a.m.
Attachments

Ms. << Name removed >> Soloomon, Please acknowledge receipt of the attached documents. Thank you. Pat Nakamoto Elections Program Administrator County of Hawaii From: Nakamoto, Pat Sent: Thursday, November 4, 2021 9:47 AM To: <<email address>> <<name and email address>> Cc: Saiki , Cori <<name and email address> >; Ross, Myra < <name and email address> > Subject: Records Request for Hawaii County 2020 General Election Ms. << Name removed >> << Name removed >>, Please see the attached documents. Thank you, Patricia Na kamoto Elections Program Administrator County of Hawaii
  1. 7 months, 3 weeks agoNov. 8, 2021, 8:44 a.m.: Received an email from Hawaii County Office of the County Clerk.
From Nakamoto, Pat – Hawaii County Office of the County Clerk
Subject FW: Records Request for Hawaii County Office of the County Clerk: County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation [#534]
Date Nov. 22, 2021, 4 p.m.
Attachments

Aloha Ms. << Name removed >>, We received the request below and provided you the information requested. I am trying to confirm that you did receive the information sent to you by email Thank you, Patricia Nakamoto Elections Program Administrator County of Hawaii
-----Original Message----- From: << Name removed >> << Name removed >> <<email address>> Sent: Friday, October 29, 2021 11:48 AM To: Clerk-Council < <name and email address> > Subject: Records Request for Hawaii County Office of the County Clerk: County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation [#534] Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. October 28, 2021 Records Access Officer County of Hawaii Office of the County Clerk, Elections Division Re: Uniform Information Practices Act (UIPA) Request 2020 General Election Training Materials and Documentation of Training for Hawaii County Voter Service Centers and Ballot Collection Boxes Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. List of all designated Voter Service Centers and Ballot Collection Boxes (places of deposit) used for the 2020 General Election in Hawaii County. 2. Training manuals and materials for elections workers, observers, watchers, and volunteers with regards to the Voter Service Centers and Ballot Collection Boxes used for the 2020 General Election in Hawaii County. 3. Documentation of completed training for all the aforementioned individuals. i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance. IF SEEKING PUBLIC INTEREST WAIVER, PROVIDE PUBLIC INTEREST STATEMENT BELOW THIS LINE Mahalo, << Name removed >> << Name removed >>
  1. 7 months, 1 week agoNov. 22, 2021, 4 p.m.: Received an email from Hawaii County Office of the County Clerk.
From << Name Not Public >>
Subject FW: Records Request for Hawaii County Office of the County Clerk: County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation [#534]
Date Nov. 22, 2021, 7:48 p.m.
To Hawaii County Office of the County Clerk

Dear Pat Nakamoto, I am confirming receipt of the requested records. Mahalo! ... Sincerely yours << Name removed >> << Name removed >>
  1. 7 months, 1 week agoNov. 22, 2021, 7:48 p.m.: << Name Not Public >> sent a message to Hawaii County Office of the County Clerk.
  2. 7 months, 1 week agoNov. 22, 2021, 7:49 p.m.: Hawaii County Office of the County Clerk answered partially, but denied access to all information on the grounds of Some information was not available or not applicable..
  3. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> made the request 'County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation' public.
  4. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  5. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  6. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  7. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  8. 5 months, 4 weeks agoJan. 4, 2022, 11:09 a.m.: << Name Not Public >> made the request 'County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation' public.
  9. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  10. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  11. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  12. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.
  13. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> made the request 'County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation' public.
  14. 5 months, 4 weeks agoJan. 4, 2022, 11:10 a.m.: << Name Not Public >> published an attachment on request County of Hawaii 2020 General Election Voter Service Center and Ballot Collection Boxes Training Materials and Training Documentation.