Dear Ms. << Name removed >>
Please see attached Notice to Requester in response to your records request.
State of Hawaii, Office of Elections
(808) 453-VOTE (8683)…
From: << Name removed >> << Name removed >> <<name and email address> >
Sent: Tuesday, October 26, 2021 12:21 PM
To: OE.Elections < <name and email address> >
Subject: [EXTERNAL] Records Request for Office of Elections: Communications between the Chief Elections Officer and Elections Office Staff for the dates 11/2/20-11/6/20 [#531]
Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
October 26, 2021
Records Access Officer
Re: Uniform Information Practices Act (UIPA) Request
Elections Office Communications re: General Election from the dates
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. From the dates of 11/02/2020 to 11/06/2020, all communications pertaining
to the 2020 General Election in Hawaii between the Chief Elections Officer Scott Nago and Elections office staff members, including but not limited to:
regular mail, emails, phone logs, inter-office memos, Microsoft Teams and/or Google Drive, and shared calendars with attachments.
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are
requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive
information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
IF SEEKING PUBLIC INTEREST WAIVER, PROVIDE PUBLIC INTEREST STATEMENT BELOW THIS LINE
<< Name removed >> << Name removed >>