Freedom of Information Requests on UIPA.orghttps://uipa.org/requests/feed/2024-03-02T22:28:06+00:00This feed contains the latest Freedom of Information requests that have been made through UIPA.org.'Communication between Office of Elections and/or Scott Nago and Deputy Attorney General Stella Kam' to Office of Elections2024-03-02T22:28:06+00:00https://uipa.org/request/communication-between-office-of-elections-andor-scott-nago-and-deputy-attorney-general-stella-kam/'"Cushnie" communications from 12.6.23 (all types)' to Office of Elections2024-03-01T18:32:59+00:00https://uipa.org/request/cushnie-communications-from-12623-all-types/'"Cushnie" communications (all types)' to Office of Elections2024-01-17T01:53:02+00:00https://uipa.org/request/cushnie-communications-all-types-2/'"Cushnie" communications (all types)' to Office of Elections2023-12-18T21:02:44+00:00https://uipa.org/request/cushnie-communications-all-types-1/'Contract that covers ballot printing for 2024 elections' to Office of Elections2023-11-14T01:01:15+00:00https://uipa.org/request/contract-that-covers-ballot-printing-for-2024-elections/I hereby request in electronic format, a copy of the contract for ballot printing for the 2024 elections.
'Most recent Hart Intercivic contracts' to Office of Elections2023-11-13T05:49:16+00:00https://uipa.org/request/most-recent-hart-intercivic-contracts/I hereby request in electronic format, the most recent Hart Intercivic contract.
'BPro Contract' to Office of Elections2023-11-13T02:29:30+00:00https://uipa.org/request/bpro-contract/I hereby request in electronic format the two most recent contracts for BPro (they are now known as KnowInk) for "the design, maintenance, and implementation of Online Voter Registration System and Statewide Voter Registration System". For your reference, a description of the contract can be found on page 60 of 79 of the linked document titled, "HOUSE COMMITTEE ON FINANCE BUDGET REQUESTS FOR FISCAL BIENNIUM 2021‐23 TESTIMONY OF THE DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES (DAGS) JANUARY 5, 2021". https://www.capitol.hawaii.gov/Commit...
'Election records that are not released due to “critical infrastructure” classification' to Office of Elections2023-09-15T03:26:39+00:00https://uipa.org/request/election-records-that-are-not-released-due-to-critical-infrastructure-classification/I hereby request in electronic format a description of election records that are categorized as “critical infrastructure”.
'Applications for Elections Commission Chair vacancy' to Office of Elections2023-10-17T23:07:13+00:00https://uipa.org/request/applications-for-elections-commission-chair-vacancy/All applications submitted for the Elections Commission Chair position.
'Election records deemed “critical infrastructure”' to Office of Elections2023-09-01T00:45:23+00:00https://uipa.org/request/election-records-deemed-critical-infrastructure/I hereby request documentation that lists, describes, or otherwise delineates which election records in Hawai’i are exempt from UIPA release to the public.
'EAVS survey for 2022' to Office of Elections2023-07-04T16:49:30+00:00https://uipa.org/request/eavs-survey-for-2022/I hereby request an electronic copy of the completed EAVS survey data sent to the EAC for the 2022 elections.
'CVR for 11/8/2022 election' to Office of Elections2022-11-27T23:44:29+00:00https://uipa.org/request/cvr-for-1182022-election/ursuant to the Uniformed Information Practices Act, Chapter 92f, public records law, I hereby request the following record in electronic format:
For the November 8 2022 Election; a text, comma or tab delimited file, or a text-based report, listing, in the sequence processed, every ballot, its sequential ID, its timestamp, its method of voting, the specific votes contained for all races, and the batch id and tabulator id. Should any fields not be available, please include the fields which are. To be clear, I am not requesting a summary report of votes, I am requesting a per-ballot report. This set of information is sometimes known as a “cast vote record”, “ballot log”, or a “summary of ballots”. If the data exists as multiple files or reports, for instance by batch or by precinct, you do not need to aggregate them, please send the individual files. We specifically do not want included any information which identifies a specific voter, and I guarantee and stipulate that this information will not be used for that purpose.
This information has been satisfactorily provided from other counties using Hart voting systems, so the information I request should be able to be generated.
'Cast Vote Record' to Office of Elections2022-02-01T21:49:34+00:00https://uipa.org/request/cast-vote-record/I request a text, comma or tab delimited file, or a text-based report, listing, in the sequence processed, every ballot, its sequential ID, its timestamp, its method of voting, the specific votes contained for all races, and the batch id and tabulator id. Should any fields not be available, please include the fields which are. To be clear, I am not requesting a summary report of votes, I am requesting a per-ballot report. This set of information is sometimes known as a “cast vote record”, “ballot log”, or a “summary of ballots”. If the data exists as multiple files or reports, for instance by batch or by precinct, you do not need to aggregate them, please send the individual files. We specifically do not want included any information which identifies a specific voter, and I guarantee and stipulate that this information will not be used for that purpose.
This information has been satisfactorily provided from other counties using Hart voting systems, so the information I request should be able to be generated.'Batch summary reports from the ballot scanners for the 2022 General Election' to Office of Elections2022-11-07T21:57:59+00:00https://uipa.org/request/batch-summary-reports-from-the-ballot-scanners-for-the-2022-general-election/Batch summary reports for each batch of ballots scanned prior to tabulation from the start of ballot scanning during the 2022 General Election. Please make available prior to the sealing of the election materials.
'Records Request for State of Hawaii Office of Elections - Documentation of the Electronic Voting Systems Audit per HAR 3-177-762' to Office of Elections2022-09-04T04:06:21+00:00https://uipa.org/request/records-request-for-state-of-hawaii-office-of-elections-documentation-of-the-electronic-voting-systems-audit-per-har-3-177-762/Please send the documentation for the Electronic Voting Systems Audit.
Please include the Precincts that were selected, description of the random selection process, the results for the audit, and the names of the persons observing and or performing the manual counts for the audits.
'Requesting Correspondence Related to the Precertification Audit Performed for the 2022 Primary Election' to Office of Elections2022-09-29T05:42:27+00:00https://uipa.org/request/requesting-correspondence-related-to-the-precertification-audit-performed-for-the-2022-primary-election/Please provide all email correspondence related to or discussing the pre-certification audit performed for the the 2022 Primary Election - include all email between the Office of Elections and the local media outlets including Civil Beat, Hawaii News Now, KITV, KHON, and PBS. At a minimum please include correspondence between the Office of Elections and Daryl Huff, Keahi Tucker, Tom George, Chad Blair, Blaze Lovell, Colin Moore, Neal Milner, and Scott Duff.
'2022 Primary election Batch summary and Batch detail reports' to Office of Elections2022-09-14T23:02:44+00:00https://uipa.org/request/2022-primary-election-batch-summary-and-batch-detail-reports/1. Please provide an electronic copy of the batch detail reports from the ballot scanners used in the 2022 August Primary election. I am requesting the report for every batch of scanned ballots. If this report is known by another name within your office, please provide that record, including all fields which are included on the report. I'm attaching an example of the requested record. Instructions for retrieving the reports may be found in your Hart Verity manuals.
2. Please provide the Batch Summary Report in electronic copy format from the Hart Verity Tabulation system for the August 2022 Primary election. This report should include the time and date of each batch of ballots, the number of ballots in the batch, the batch id number, and the workstation it was scanned on. If this report is known by another name within your office, please provide that record, including all fields which are included on the report. I'm attaching an example of the requested record. This should be available in the report chevron. Please refer to the manual if you are not sure how to view and share the report. If you do not have access to the manual in the office, you can view this website: https://www.sos.state.co.us/pubs/elections/VotingSystems/systemsDocumentation/HartDocumentation.html
Link to Hart Verity Batch Detail Report example: https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:61aca48b-8873-33df-8c11-4d732cfb4800
link to Hart Verity Batch Summary Report example: https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:392a9856-c834-368c-9dd9-1fb5d24078ee
'Copies of Audit logs from 2020 General Election Voting Equipment' to Office of Elections2022-05-19T21:47:51+00:00https://uipa.org/request/copies-of-audit-logs-from-2020-general-election-voting-equipment/A copy of every audit log generated by the voting equipment during the 2020 General Election.
'Tabulator tapes from the 2020 General Election' to Office of Elections2022-08-26T04:31:10+00:00https://uipa.org/request/tabulator-tapes-from-the-2020-general-election/I hereby request an electronic copy of each tabulator tape from the 2020 General Election. If an electronic copy is not possible please send a paper copy.
If agency does not possess the records requested please indicate the name of the agency which possesses them.
'2022 Primary CVRs' to Office of Elections2022-09-10T04:33:45+00:00https://uipa.org/request/2022-primary-cvrs/Pursuant to the Uniformed Information Practices Act, Chapter 92f, public records law, I hereby request the following record in electronic format:
For the August 13 2022 Primary Election; a text, comma or tab delimited file, or a text-based report, listing, in the sequence processed, every ballot, its sequential ID, its timestamp, its method of voting, the specific votes contained for all races, and the batch id and tabulator id. Should any fields not be available, please include the fields which are. To be clear, I am not requesting a summary report of votes, I am requesting a per-ballot report. This set of information is sometimes known as a “cast vote record”, “ballot log”, or a “summary of ballots”. If the data exists as multiple files or reports, for instance by batch or by precinct, you do not need to aggregate them, please send the individual files. We specifically do not want included any information which identifies a specific voter, and I guarantee and stipulate that this information will not be used for that purpose.
This information has been satisfactorily provided from other counties using Hart voting systems, so the information I request should be able to be generated.
'Cast Vote Records' to Office of Elections2022-08-22T19:43:46+00:00https://uipa.org/request/cast-vote-records-7/Pursuant to our state’s freedom of information law, please remit the Cast Vote Records from the County of Maui, County of Oahu, County of Kauai and County of Hawaii, from the 2020 General Election. These records should include the following fields as a minimum:
• CVR Record #
• Timestamp
• Tabulator ID
• Municipality
• Precinct
• Batch ID
• Record ID
• Counting Group
• Session Type
• Ballot Type ID
• Paper Index
• Contest
• Candidate
• Undervotes
• Overvotes
• Mark Density
'2020 Election Activities' to Office of Elections2022-08-22T19:26:41+00:00https://uipa.org/request/2020-election-activities/What location(s) did Scott Nago visit on the morning of November 19, 2020 when the state printouts were posted online. Please provide any text and/or emails related to election activities for this day (November 19, 2020).'Cast Vote Records' to Office of Elections2022-08-22T02:21:18+00:00https://uipa.org/request/cast-vote-records/Please provide the cast vote record from the clear ballot election equipment for the period covering and including the 2020 and the 2022 election for Hawaii County, Oahu County, Kauai County and Maui County.
'one randomly chosen IP address that accesed the OLVR during the week of 8/22/2020 - 8/28/2020' to Office of Elections2022-07-13T23:34:58+00:00https://uipa.org/request/one-randomly-chosen-ip-address-that-accesed-the-olvr-during-the-week-of-8222020-8282020/A previous request for IP addresses that accessed the OLVR was denied with the reason; "requires agency to compile a list".
I hereby request one randomly chosen IP address that accesed the OLVR during the week of 8/22/2020 - 8/28/2020.
'one randomly chosen IP address that accesed the OLVR during the week of 8/8/2020 - 8/14/2020' to Office of Elections2022-07-13T23:31:40+00:00https://uipa.org/request/one-randomly-chosen-ip-address-that-accesed-the-olvr-during-the-week-of-882020-8142020/A previous request for IP addresses that accessed the OLVR was denied with the reason; "requires agency to compile a list".
I hereby request one randomly chosen IP address that accesed the OLVR during the week of 8/8/2020 - 8/14/2020.
'IP addresses that accessed the OLVR during the week of 8/1/2020-8/7/2020' to Office of Elections2022-07-13T23:29:21+00:00https://uipa.org/request/ip-addresses-that-accessed-the-olvr-during-the-week-of-812020-872020/A previous request for IP addresses that accessed the OLVR was denied with the reason; "requires agency to compile a list".
I hereby request one randomly chosen IP address that accesed the OLVR during the week of 8/1/2020 - 8/7/2020.
'Hart Intercivic Verity Manuals for voting systems in place for the upcoming 2022 Primary and General Elections' to Office of Elections2022-07-01T20:46:31+00:00https://uipa.org/request/hart-intercivic-verity-manuals-for-voting-systems-in-place-for-the-upcoming-2022-primary-and-general-elections/Hart Verity Manuals for the voting systems for the upcoming 2022 Primary and General elections. Please note that these manuals are available in other states which use Hart Intercivic Verity. In an effort to restore faith in our elections I request these manuals be made available to the public.
'one randomly chosen IP address that accesed the OLVR during the week of 8/15/2020 - 8/21/2020' to Office of Elections2022-07-13T23:33:37+00:00https://uipa.org/request/one-randomly-chosen-ip-address-that-accesed-the-olvr-during-the-week-of-8152020-8212020/A previous request for IP addresses that accessed the OLVR was denied with the reason; "requires agency to compile a list".
I hereby request one randomly chosen IP address that accesed the OLVR during the week of 8/15/2020 - 8/21/2020.
'House District 6 Candidate Jonathan Kennealy ‘s residence' to Office of Elections2022-07-05T19:35:51+00:00https://uipa.org/request/house-district-6-candidate-jonathan-kennealy-s-residence/'Hart Intercivic manuals' to Office of Elections2022-06-01T03:32:35+00:00https://uipa.org/request/hart-intercivic-manuals-1/The most recent versions of Hart Intercivic Manuals, to includes both operations and training manuals where applicable for the following:
1. Hart eSlate
2. Hart Tally
3. Hart Rally
4. Hart Ballot now
Electronic pdf copies are acceptable.
Many states have these available on their Secretary of State websites.
'Web activity logs from the 2020 General Election' to Office of Elections2022-06-01T03:29:51+00:00https://uipa.org/request/web-activity-logs-from-the-2020-general-election/All web activity logs from the voting equipment during the time frame when the equipment was in use for the 2020 General Election.
'Windows Network Logs from the 2020 General Election' to Office of Elections2022-06-01T03:28:08+00:00https://uipa.org/request/windows-network-logs-from-the-2020-general-election/All Windows Network logs from the 2020 General Election from the time frame when the election equipment was in use for the 2020 General Election.
'Web Activity log for the 2020 election' to Office of Elections2022-04-06T04:28:27+00:00https://uipa.org/request/web-activity-log-for-the-2020-election/Please provide the web activity log and the election activity log from the clear ballot election equipment for the period covering and including the 2020 election.
'Hart Intercivic Manuals' to Office of Elections2022-03-24T00:24:55+00:00https://uipa.org/request/hart-intercivic-manuals/The most recent versions of Hart Intercivic Manuals, to includes both operations and training manuals where applicable for the following:
1. Hart eSlate
2. Hart Tally
3. Hart Rally
4. Hart Ballot now
Electronic pdf copies are acceptable.
Many states have these available on their Secretary of State websites.
'Contracts, leases, or agreements with Hart Intercivic covering the 2020 elections period' to Office of Elections2022-04-08T20:38:21+00:00https://uipa.org/request/contracts-leases-or-agreements-with-hart-intercivic-covering-the-2020-elections-period/All contracts, leases, and/or agreements with Hart Intercivic covering the 2020 elections cycle. If agency does not maintain the requested records I request the name of the agency which maintains the records.
'EAC Federal Grant HI20101001 purchase of software subscription' to Office of Elections2022-04-02T07:10:53+00:00https://uipa.org/request/eac-federal-grant-hi20101001-purchase-of-software-subscription/Contract or purchase agreement for the Software subscription described in the EAC Federal Grant report for Hawaii, Grant ID HI20101001.
See Progress and Narrative, Question 1:
“This included a software subscription to provide validation of several security controls for the elections infrastructure and ongoing web services that allow the environment to handle additional high loads and additional security setup during times leading up to and during the General Election and Primary Election.”https://www.eac.gov/sites/default/files/paymentgrants/Election%20Security/HI%202020%20ES%20Financial%20and%20Progress%20Report.pdf
'Collection Box daily summary for the 2020 General Election' to Office of Elections2022-04-02T06:19:59+00:00https://uipa.org/request/collection-box-daily-summary-for-the-2020-general-election/Collection box daily summary for the 2020 General Election. This should include the location of each collection box and the daily count of ballots retrieved from each collection box. If agency does not hold the records or records do not exist as requested, please let me know which agency holds the records or what the record is called so that it may be requested.
'Contract for BPro for the OLVR' to Office of Elections2022-04-02T06:14:06+00:00https://uipa.org/request/contract-for-bpro-for-the-olvr/Contract for BPro for the OLVR
'KnowInk contract' to Office of Elections2022-04-02T06:13:10+00:00https://uipa.org/request/knowink-contract/1. Request for Proposal for the implementation of the OLVR
'Name of agency that possesses the ballot images for the 2020 General Election' to Office of Elections2022-03-19T04:42:52+00:00https://uipa.org/request/name-of-agency-that-possesses-the-ballot-images-for-the-2020-general-election/My previous UIPA request for the 2020 General Election ballot images resulted in the reply that this agency does not hold the records.
Per 52 USC 20701: Retention and preservation of records and papers by officers of elections; deposit with custodian; penalty: Every officer of election shall retain and preserve, for a period of twenty-two months from the date of any general, special, or primary election of which candidates for the office of President, Vice President, presidential elector, Member of the Senate, Member of the House of Representatives, or Resident Commissioner from the Commonwealth of Puerto Rico are voted for, all records and papers which come into his possession relating to any application, registration, payment of poll tax, or other act requisite to voting in such election, except that, when required by law, such records and papers may be delivered to another officer of election and except that, if a State or the Commonwealth of Puerto Rico designates a custodian to retain and preserve these records and papers at a specified place, then such records and papers may be deposited with such custodian, and the duty to retain and preserve any record or paper so deposited shall devolve upon such custodian. Any officer of election or custodian who willfully fails to comply with this section shall be fined not more than $1,000 or imprisoned not more than one year, or both.
I hereby request the name of the organization, entity, or agency that has possession of the ballot images from the 2020 General Election.
'Methodology and results for the 2020 General Election post election audit' to Office of Elections2022-03-20T06:49:33+00:00https://uipa.org/request/methodology-and-results-for-the-2020-general-election-post-election-audit/Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, and HRS §16-42 (3), I hereby request the following records be produced in the common electronic format as described below:
1. Results of the 2020 General Election “post-election, pre-certification audit of a random sample of not less than ten per cent of the precincts employing the electronic voting system, to verify that the electronic tallies generated by the system in those precincts equal hand tallies of the paper ballots generated by the system in those precincts”.
2. Please include the hand tally sheets and witness signature documentation
3. Written documentation describing the methodology, process, or guidelines used to randomly
select precincts.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Contract for KnowInk for the OLVR' to Office of Elections2022-04-02T06:15:35+00:00https://uipa.org/request/contract-for-knowink-for-the-olvr/Contract for KnowInk for the OLVR. If agency does not hold the record please let me know where the record is held.
'Expense report for the 2020 General Election and accounting codes' to Office of Elections2022-03-31T07:09:55+00:00https://uipa.org/request/expense-report-for-the-2020-general-election-and-accounting-codes/Aloha,
1. Expense report for the 2020 General Election
2. Description of accounting codes used in the Expense Report
The original request from 12/3/21 seems to have not been received. I am unable to add it as an attachment for reference. Please let me know if you would like a copy of the original request. 'Purchase orders for ballots for the 2020 General Election' to Office of Elections2022-01-25T01:37:10+00:00https://uipa.org/request/purchase-orders-for-ballots-for-the-2020-general-election/Purchase order(s) for ballots for the 2020 General Election.
'Voter Registration Database submissions from Kauai County' to Office of Elections2022-01-17T01:28:14+00:00https://uipa.org/request/voter-registration-database-submissions-from-kauai-county/From the time period 1/1/2020-1/1/2022:
1. The dates that the State Office of Elections received the Kauai County total number of registered voters from the Voter Registration Database
2. The total number of registered voters from the Voter Registration Database for Kauai County that were submitted to the State Office of Elections on those dates
'Expense report and accounting codes description for the 2020 General Election' to Office of Elections2021-12-03T20:52:56+00:00https://uipa.org/request/expense-report-and-accounting-codes-description-for-the-2020-general-election/December 3, 2021
Records Access Officer
Hawaii State Office of Elections
Re: Uniform Information Practices Act (UIPA) Request
Expense report for the 2020 General Election and accounting codes
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. Expense report for the 2020 General Election
2. Description of accounting codes used in the Expense Report
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.
If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'IP addresses that accessed the OLVR 1/1/2018 - 6/1/2021' to Office of Elections2022-02-22T19:06:40+00:00https://uipa.org/request/ip-addresses-that-accessed-the-olvr-112018-612021/A complete listing of every IP address that accessed the OLVR (online voter registration database) from January 1, 2018 thru June 1, 2021.
'results of the 2020 Post-Election audit and methodology of random precinct selection' to Office of Elections2022-01-07T20:47:23+00:00https://uipa.org/request/results-of-the-2020-post-election-audit-and-methodology-of-random-precinct-selection/January 7, 2022
Records Access Officer
State of Hawaii Elections Office
Re: Uniform Information Practices Act (UIPA) Request
2020 General Election Audit Results
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, and HRS §16-42 (3), I hereby request the following records be produced in the common electronic format as described below:
1. Results of the 2020 General Election “post-election, pre-certification audit of a random sample of not less than ten per cent of the precincts employing the electronic voting system, to verify that the electronic tallies generated by the system in those precincts equal hand tallies of the paper ballots generated by the system in those precincts”.
2. Please include the hand tally sheets and witness signature documentation
3. Written documentation describing the methodology, process, or guidelines used to randomly select precincts.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Communications for 11/2/20-11/4/20' to Office of Elections2021-12-03T20:22:36+00:00https://uipa.org/request/communications-for-11220-11420/December 3, 2021
Records Access Officer
Hawaii State Elections Office
Re: Uniform Information Practices Act (UIPA) Request
Elections Office Communications re: General Election from the dates 11/02/2020 through 11/04/2020
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. From the dates of 11/02/2020 through 11/04/2020, all communications pertaining to the 2020 General Election in Hawaii between the Chief Elections Officer Scott Nago and Elections office staff members, including but not limited to: regular mail, emails, phone logs, inter-office memos, Microsoft Teams and/or Google Drive, and shared calendars with attachments.
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Copy of the completed EAC 2020 Election Administration and Voting Survey' to Office of Elections2022-02-03T23:08:42+00:00https://uipa.org/request/copy-of-the-completed-eac-2020-election-administration-and-voting-survey/A copy of the completed U.S. ELECTION ASSISTANCE COMMISSION (EAC) 2020 Election Administration and Voting Survey (EAVS).
For reference, this is the blank survey https://www.eac.gov/sites/default/files/Research/2020EAVS.pdf
'Copy of the Counting Center Manual used in the 2020 General Election' to Office of Elections2022-02-02T19:57:55+00:00https://uipa.org/request/copy-of-the-counting-center-manual-used-in-the-2020-general-election/A pdf copy of the Counter Center Manual used in the 2020 General Election
'access to the Honolulu County Voter Registration Database' to Office of Elections2022-02-01T21:09:24+00:00https://uipa.org/request/access-to-the-honolulu-county-voter-registration-database/1. The names of all persons employed at the Honolulu City Clerk's office with read/write access to the online Voter Registration System from the time period 01/01/2020 to 12/31/2020
2. The names of all persons employed at the Honolulu City Clerk's office with adminstrative access to the online Voter Registration System from the time period 01/01/2020 to 12/31/2020
'Voter Registration database submissions from Maui County' to Office of Elections2022-01-17T01:27:15+00:00https://uipa.org/request/voter-registration-database-submissions-from-maui-county/From the time period 1/1/2020-1/1/2022:
1. The dates that the State Office of Elections received the Maui County total number of registered voters from the Voter Registration Database
2. The total number of registered voters from the Voter Registration Database for Maui County that were submitted to the State Office of Elections on those dates
'Voter Registration Database submissions from Hawaii County' to Office of Elections2022-01-17T01:26:13+00:00https://uipa.org/request/voter-registration-database-submissions-from-hawaii-county/From the time period 1/1/2020-1/1/2022:
1. The dates that the State Office of Elections received the Hawaii County total number of registered voters from the Voter Registration Database
2. The total number of registered voters from the Voter Registration Database for Hawaii County that were submitted to the State Office of Elections on those dates
'Voter Registration Database submissions from Honolulu County' to Office of Elections2022-01-17T01:24:38+00:00https://uipa.org/request/voter-registration-database-submissions-from-honolulu-county/From the time period 1/1/2020-1/1/2022:
1. The dates that the State Office of Elections received the Honolulu County total number of registered voters from the Voter Registration Database
2. The total number of registered voters from the Voter Registration Database for Honolulu County that were submitted to the State Office of Elections on those dates
'List of all voting equipment used in the 2020 General Election' to Office of Elections2022-01-15T01:08:09+00:00https://uipa.org/request/list-of-all-voting-equipment-used-in-the-2020-general-election/A list of all voting equipment used in the 2020 General Election. Include make and model numbers when applicable.
'Read and read/write access to the Statewide Voter Registration Database' to Office of Elections2022-01-15T01:12:23+00:00https://uipa.org/request/read-and-readwrite-access-to-the-statewide-voter-registration-database/1. List of individuals and/or organizations with Read access to the Statewide Voter Registration Database, i.e., who has access to view the database.
2. List of individuals and/or organizations with Write access to the Statewide Voter Registration Database i.e., who has access to enter, delete, and/or modify data in the database.
'Cast Vote Records (CVRs) for 2020 General Election' to Office of Elections2022-01-05T20:37:15+00:00https://uipa.org/request/cast-vote-records-cvrs-for-2020-general-election/January 5, 2022
Records Access Officer
Hawaii State Elections Office
Re: Uniform Information Practices Act (UIPA) Request
Cast Vote Record (CVR) for the 2020 General Election
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. A copy of the Hart Verity Central Cast Vote Records (CVRs) for the November 3, 2020 General Election.
According to the equipment manual, “To protect voter privacy, CVRs are stored in randomized order so that voting order cannot be determined. CVRs do not contain voter information connecting a vote to a specific voter. The use of digital signatures makes CVRs tamper-evident. CVRs are stored in multiple places for redundancy.”
This request is not for any software that should be covered by the IP of the vendor. Please provide this request in whichever format is deemed to be readily retrievable.
If this request is deemed not readily retrievable, please consider enlisting the assistance of your inhouse IT personnel to readily retrieve the information requested.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'2020 General Election Hart Verity Central Reports' to Office of Elections2022-01-05T19:46:04+00:00https://uipa.org/request/2020-general-election-hart-verity-central-reports/January 5, 2022
Records Access Officer
Hawaii State Elections Office
Re: Uniform Information Practices Act (UIPA) Request
2020 General Election Hart Verity Central Reports
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. A copy of all of the Honolulu County reports from the Hart Verity Central, in a digital format, for all of the elections that were on the ballot for the November 3, 2020 General Election.
Per the vendor's user manual, the reports available are:
i. Configuration Report: Election, batch, and counter data
ii. Batch Detail Report: Batch and ballot detail
iii. Precinct Detail Report: Precinct, batch, and ballot detail
iv. Deleted ballots report: Details about deleted ballots
v. Audit log report: All actions performed on the system
vi. System log report: All log entries
This request is not for any software that should be covered by the IP of the vendor. Please provide this request in whichever format is deemed to be readily retrievable.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'manual for Hart Intercivic Verity Central Batch-Fed Optical Scan Tabulator' to Office of Elections2022-01-04T22:49:16+00:00https://uipa.org/request/manual-for-hart-intercivic-verity-central-batch-fed-optical-scan-tabulator/January 4, 2022
Records Access Officer
State of Hawaii Office of Elections
Re: Uniform Information Practices Act (UIPA) Request
Hart InterCivic Verity Central Batch-Fed Optical Scan Tabulator Equipment Instruction Manual
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
A copy of the instruction manual for the Hart InterCivic Verity Central Batch-Fed Optical Scan Tabulator. If this is not the optical scan tabulator used in the 2020 General Election please provide the manual for the equipment used.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.
If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'2020 General Election Ballot Batch Information' to Office of Elections2021-12-11T18:10:40+00:00https://uipa.org/request/2020-general-election-ballot-batch-information/December 11, 2021
Records Access Officer
Elections Office
Re: Uniform Information Practices Act (UIPA) Request
2020 General Election Ballot Batch Information
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. For each batch of votes processed during the 2020 General Election:
i. The numeric batch identifier
ii. The date and time each batch was processed
iii. The number of ballots contained in each batch
iv. The number of votes for the Trump/Pence ticket in each batch
v. The number of votes for the Biden/Harris ticket in each batch
I would like to request this information in a spreadsheet or csv file.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Budget report for the 2020 General Election and accounting codes' to Office of Elections2021-12-03T20:39:02+00:00https://uipa.org/request/budget-report-for-the-2020-general-election-and-accounting-codes/December 3, 2021
Records Access Officer
Hawaii State Office of Elections
Re: Uniform Information Practices Act (UIPA) Request
Budget report for the 2020 General Election and accounting coeds
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. Budget report for the 2020 General Election
2. Description of accounting codes used in the Budget Report
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.
If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Digital Ballot Images from the 2020 General Election' to Office of Elections2021-12-03T19:38:09+00:00https://uipa.org/request/digital-ballot-images-from-the-2020-general-election/December 3, 2021
Records Access Officer
State of Hawaii Office of Elections
Re: Uniform Information Practices Act (UIPA) Request
Digital ballot images from the 2020 General Election
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
A digital or electronic copy of all ballot images or digital transcriptions made during the November 2020 General Election. These ballot images are subject to state and Federal data retention laws, and as they contain no personally identifiable information, they should be public record.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.
If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Communications between the Chief Elections Officer and Elections Office Staff for the dates 11/2/20-11/6/20' to Office of Elections2021-10-26T22:21:06+00:00https://uipa.org/request/communications-between-the-chief-elections-officer-and-elections-office-staff-for-the-dates-11220-11620/October 26, 2021
Records Access Officer
Elections Office
Re: Uniform Information Practices Act (UIPA) Request
Elections Office Communications re: General Election from the dates 11/02/2020-11/06/2020
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
1. From the dates of 11/02/2020 to 11/06/2020, all communications pertaining to the 2020 General Election in Hawaii between the Chief Elections Officer Scott Nago and Elections office staff members, including but not limited to: regular mail, emails, phone logs, inter-office memos, Microsoft Teams and/or Google Drive, and shared calendars with attachments.
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
'Quarterly or otherwise updated statewide voter registration numbers from 8/01/2020 to present' to Office of Elections2021-10-26T20:38:17+00:00https://uipa.org/request/quarterly-or-otherwise-updated-statewide-voter-registration-numbers-from-8012020-to-present/October 26, 2021
Records Access Officer
Office of Elections
Re: Uniform Information Practices Act (UIPA) Request
Quarterly or otherwise updated statewide voter registration numbers from 8/01/2020 to present
Aloha Records Access Officer:
Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below:
The quarterly updated number statewide of registered voters from August 1, 2020 to the present. If quarterly updates are not available, please provide the updated numbers from whichever schedule the Office of Elections currently uses.
i. The following formats are acceptable: .csv, .xls, .xlsx
ii. For records that only exist on paper, Adobe PDF scans will be sufficient
iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats.
iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption.
If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct.
I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”.
If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.
Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.
If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed.
Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.