Places of Deposit Daily Summary and Chain of Custody Documentaion

Request to:
Office of the City Clerk
Law used:
State of Hawaii UIPA
Status of this request:
Response overdue
Summary of Request
I hereby request in electronic format the following: 1. Places of deposit (ballot collection boxes, aka "drop boxes") daily summary for the 2022 Primary election which shows the number of ballot envelopes retrieved from each collection box from the first date of collection through the final date of collection. 2. Chain of Custody documentation for each place of deposit for each date that ballots were collected for the 2022 Primary election, this would be the paperwork which has the initials or signatures of employees who emptied the ballot collection boxes, the date and time ballots were collected, and any other documentation included on your internal paperwork that documents ballot envelope pickup from the collection boxes. Please refrain from making paper copies of electronically available records (e.g., excel spreadsheets) in order to charge for copying fees. This appears to be a deliberate action intended to discourage citizens from obtaining records. I have previously sent identical UIPA requests to all 4 county clerks and the Honolulu City Clerk office is the only office which makes paper hard copies of electronic records. If requested records are not available in electronic format please state the reason in your response.

Messages in this request

From << Name Not Public >>
Subject Records Request for Office of the City Clerk: Places of Deposit Daily Summary and Chain of Custody Documentaion [#829]
Date Sept. 28, 2022, 8:38 a.m.
To Office of the City Clerk
Status Awaiting response
Attachments

Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
I hereby request in electronic format the following: 1. Places of deposit (ballot collection boxes, aka "drop boxes") daily summary for the 2022 Primary election which shows the number of ballot envelopes retrieved from each collection box from the first date of collection through the final date of collection. 2. Chain of Custody documentation for each place of deposit for each date that ballots were collected for the 2022 Primary election, this would be the paperwork which has the initials or signatures of employees who emptied the ballot collection boxes, the date and time ballots were collected, and any other documentation included on your internal paperwork that documents ballot envelope pickup from the collection boxes. Please refrain from making paper copies of electronically available records (e.g., excel spreadsheets) in order to charge for copying fees. This appears to be a deliberate action intended to discourage citizens from obtaining records. I have previously sent identical UIPA requests to all 4 county clerks and the Honolulu City Clerk office is the only office which makes paper hard copies of electronic records. If requested records are not available in electronic format please state the reason in your response.
[... Show complete request text] << Name Not Public >>
  1. 2 months, 1 week agoSept. 28, 2022, 8:39 a.m.: << Name Not Public >> sent a message to Office of the City Clerk.
From City Clerk Elections – Office of the City Clerk
Subject RE: Records Request for Office of the City Clerk: Places of Deposit Daily Summary and Chain of Custody Documentaion [#829]
Date Oct. 12, 2022, 4:39 p.m.
Status Awaiting response
Attachments

Dear << Name removed >> << Name removed >> , Please see the attached file in response to your Public Records Request. Thank you. Honolulu Elections Division Office of the City Clerk City and County of Honolulu 530 South King St RM 100 Honolulu, HI 96813 Phone: (808) 768-3800
-----Original Message----- From: << Name removed >> << Name removed >> <<email address>> Sent: Wednesday, September 28, 2022 8:39 AM To: City Clerk < <name and email address >> Subject: Records Request for Office of the City Clerk: Places of Deposit Daily Summary and Chain of Custody Documentaion [#829] CAUTION:   Email received from an EXTERNAL sender.   Please confirm the content is safe prior to opening attachments or links. Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. I hereby request in electronic format the following: 1. Places of deposit (ballot collection boxes, aka "drop boxes") daily summary for the 2022 Primary election which shows the number of ballot envelopes retrieved from each collection box from the first date of collection through the final date of collection. 2. Chain of Custody documentation for each place of deposit for each date that ballots were collected for the 2022 Primary election, this would be the paperwork which has the initials or signatures of employees who emptied the ballot collection boxes, the date and time ballots were collected, and any other documentation included on your internal paperwork that documents ballot envelope pickup from the collection boxes. Please refrain from making paper copies of electronically available records (e.g., excel spreadsheets) in order to charge for copying fees. This appears to be a deliberate action intended to discourage citizens from obtaining records. I have previously sent identical UIPA requests to all 4 county clerks and the Honolulu City Clerk office is the only office which makes paper hard copies of electronic records. If requested records are not available in electronic format please state the reason in your response. Mahalo, << Name removed >> << Name removed >>
  1. 1 month, 3 weeks agoOct. 12, 2022, 4:39 p.m.: Received an email from Office of the City Clerk.
From << Name Not Public >>
Subject RE: Records Request for Office of the City Clerk: Places of Deposit Daily Summary and Chain of Custody Documentaion [#829]
Date Oct. 20, 2022, 8:59 a.m.
To Office of the City Clerk

Dear Sir or Madam, Please provide this record electronically as requested. ... Sincerely yours << Name removed >> << Name removed >>
  1. 1 month, 2 weeks agoOct. 20, 2022, 8:59 a.m.: << Name Not Public >> sent a message to Office of the City Clerk.