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MPD NextRequest Contract

Request to:
Maui Department of Finance
Law used:
State of Hawaii UIPA
Status of this request:
Request awaits classification
Summary of Request
The contract executed between Next Request/Civic Plus and the Maui Police Department.

Messages in this request

From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Records Request for Maui Department of Finance: MPD NextRequest Contract [#1251]
Date Oct. 4, 2024, 11:13 a.m.
To Maui Department of Finance
Status Awaiting response
Attachments

Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
The contract executed between Next Request/Civic Plus and the Maui Police Department.
[... Show complete request text] R. Brian Black (Civil Beat Law Center for the Public Interest)
  1. 3 months agoOct. 4, 2024, 11:13 a.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Maui Department of Finance.
From Maui County Records Portal – Maui Department of Finance
Subject Welcome to the Maui County Records Portal
Date Oct. 7, 2024, 1:37 p.m.
Status Awaiting response

Dear R. Brian Black, &nbsp; Thank you for registering with the Maui County Hawaii Records Portal. &nbsp; Your Login ID is: <<email address>> &nbsp; If you did not submit your request through the UIPA portal but are receiving this email, an account has been created on your behalf where you can track and monitor the status of your request, and receive any documents in response to your request. &nbsp; If you have never used this system or cannot remember your password you may request a temporary password here:&nbsp;Request Temporary Password &nbsp; Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. &nbsp; &nbsp; This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY. &nbsp;
From Maui County Records Portal – Maui Department of Finance
Subject Finance Records Request :: R003181-100724
Date Oct. 7, 2024, 1:37 p.m.
Status Request resolved

Dear R. Brian Black: Thank you for your interest in public records of Maui County Hawaii. Your request has been received and is being processed in accordance with the Uniform Information Practices Act. &nbsp; Your request was received in this portal on 10/7/2024 and given the reference number R003181-100724 for tracking purposes. Records Requested: The contract executed between Next Request/Civic Plus and the Maui Police Department. Your request was forwarded to the department you selected.&nbsp; The department will try to locate the information you seek and determine the volume and any costs associated with satisfying your request. &nbsp; You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center. Maui County Hawaii To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 3 months agoOct. 7, 2024, 1:37 p.m.: Received an email from Maui Department of Finance.
  2. 3 months agoOct. 7, 2024, 1:37 p.m.: Received an email from Maui Department of Finance.
From Maui County Records Portal – Maui Department of Finance
Subject Maui County Finance Records Request :: R003181-100724
Date Oct. 7, 2024, 1:38 p.m.

--- Please respond above this line --- Aloha R. Brian Black,&nbsp;The County of Maui is transitioning to a new online UIPA records management portal for the departments most impacted by the unprecedented high volume of UIPA requests relating to the August 2023 Maui Wildfires. This portal will allow you to track and monitor the status of your request, as well as receive any documents in response to your request.&nbsp;&nbsp;The departments included are: Department of Fire &amp; Public Safety, Maui Police Department, Maui Emergency Management Agency (MEMA), Office of the Mayor, Department of Management, Department of Planning, Department of Public Works, Department of the Corporation Counsel, and Department of Water Supply.&nbsp;&nbsp;&nbsp;You are receiving this email because you have submitted a UIPA request to one or more of these Departments that is still pending. The County has uploaded your open UIPA request to the portal and created an account on your behalf.&nbsp; &nbsp;&nbsp;&nbsp;Your Login ID is: <<email address>> may request a temporary password here:&nbsp;Request Temporary Password.&nbsp; Please login to&nbsp;My Records Center&nbsp;to update your account information, track the status of your request and receive requested records when they become available.&nbsp;Beginning on January 24, 2024, you will be able to enter new UIPA requests on the portal to the departments listed above.&nbsp; The County also plans to expand the UIPA portal to all departments in the future.&nbsp;&nbsp;Thank you for your patience and understanding during this transitional period, as the County continues to work towards a more efficient and streamlined process to address UIPA requests.&nbsp;&nbsp;If you have any questions or concerns, please reach out to the department representative and/or email address you previously corresponded with. To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 3 months agoOct. 7, 2024, 1:38 p.m.: Received an email from Maui Department of Finance.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Maui County Finance Records Request :: R003181-100724 [#1251]
Date Oct. 7, 2024, 5:18 p.m.
To Maui Department of Finance

Please send responses to this e-mail. I do not wish to create an account on the Maui platform. Thank you, Brian Black
  1. 3 months agoOct. 7, 2024, 5:18 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Maui Department of Finance.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Maui County Finance Records Request :: R003181-100724 [#1251]
Date Oct. 22, 2024, 12:56 p.m.
To Maui Department of Finance

Please let me know the status of this request. Best, Brian ------------------------------ From Maui County Records Portal – Maui Department of Finance (change) Subject Finance Records Request :: R003181-100724 Date Oct. 7, 2024, 1:37 p.m. Dear R. Brian Black: Thank you for your interest in public records of Maui County Hawaii. Your request has been received and is being processed in accordance with the Uniform Information Practices Act. &nbsp; Your request was received in this portal on 10/7/2024 and given the reference number R003181-100724 for tracking purposes. Records Requested: The contract executed between Next Request/Civic Plus and the Maui Police Department. Your request was forwarded to the department you selected.&nbsp; The department will try to locate the information you seek and determine the volume and any costs associated with satisfying your request. &nbsp; You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center. Maui County Hawaii To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 2 months, 2 weeks agoOct. 22, 2024, 12:56 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Maui Department of Finance.
From Maui County Records Portal – Maui Department of Finance
Subject Maui County Finance Records Request :: R003181-100724
Date Oct. 23, 2024, 4:57 p.m.

--- Please respond above this line --- ACKNOWLEDGEMENT TO REQUESTER&nbsp;To: R. Brian Black, <<email address>> Stacey Vinoray, FinanceDate Request Received: 10/7/2024Request Reference Number: R003181-100724Date of Acknowledgement: 10/23/2024Government Records You Requested: The contract executed between Next Request/Civic Plus and the Maui Police Department.&nbsp;This acknowledgment is provided in accordance with section 2-71-13, Hawaii Administrative Rules (&ldquo;HAR&rdquo;), because the following extenuating circumstance(s) exist:&nbsp;____Agency must consult with another person to determine whether the record is exempt from disclosure under chapter 92F, HRS.__XX__Request requires extensive agency efforts to search, review, or segregate the records, or otherwise prepare the records for inspection or copying._XX___Agency requires additional time to respond to the request in order to avoid an unreasonable interference&nbsp;with its other statutory duties and functions.&nbsp;&nbsp;____A natural disaster or other situation beyond the agency&rsquo;s control prevents the agency from sending a&nbsp;notice or responding to the request within ten business days. &nbsp;Due to these extenuating circumstances, the agency will send you the written notice required by section 2-71-14, HAR, within a reasonable time not to exceed twenty business days following the date when the agency received your request.&nbsp; Among other things, this notice will inform you whether the agency intends (1) to disclose the record; (2) to deny access to all or part of the information in the requested record, identifying the portions that will not be disclosed and justifying the nondisclosure; or (3) that the agency is unable to disclose the record for the reasons given.&nbsp; The notice will also include&nbsp;the agency&rsquo;s good faith estimate of all fees that will be charged to the requester under section 2-71-19, HAR and the amount of prepayment required by the agency, if any.&nbsp;&nbsp;If the agency is providing access to records, the agency will then:&nbsp; Disclose the requested records within five business days after providing notice or, when applicable, after&nbsp;receiving a prepayment as provided for under section 2-71-19, HAR; &nbsp;Disclose the requested records in increments because the requested records are voluminous.&nbsp;See HAR &sect; 2-71-15.&nbsp; &nbsp;Each increment will be disclosed within twenty business days after either (A) the&nbsp;prior incremental disclosure (if one prepayment of fees is required and received) or (B) receipt of each incremental prepayment required.For questions about this acknowledgment, please respond to this message.&nbsp; Questions regarding compliance with the UIPA may be directed to the Office of Information Practices at 808-586-1400 or <<email address>> VinorayFinance&nbsp; To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 2 months, 2 weeks agoOct. 23, 2024, 4:57 p.m.: Received an email from Maui Department of Finance.
From Maui County Records Portal – Maui Department of Finance
Subject Maui County Finance Records Request :: R003181-100724
Date Oct. 23, 2024, 5:12 p.m.

--- Please respond above this line --- Aloha Brian,&nbsp;We cannot locate any contracts under the names Next Request or Civic Plus with the Maui Police Department.Please let me know if you want me to research other names.&nbsp;Should you have any questions, please contact me at (808) 270-7722.&nbsp;Mahalo,Stacey VinorayFinance To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 2 months, 2 weeks agoOct. 23, 2024, 5:12 p.m.: Received an email from Maui Department of Finance.
From R. Brian Black (Civil Beat Law Center for the Public Interest)
Subject Maui County Finance Records Request :: R003181-100724 [#1251]
Date Oct. 23, 2024, 5:35 p.m.
To Maui Department of Finance

Aloha Stacey, interesting. Some other records we received indicated that MPD had a contract for NextRequest, but perhaps those plans were never finalized. Thank you for the response. This request can be closed. Best, Brian
  1. 2 months, 2 weeks agoOct. 23, 2024, 5:35 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) sent a message to Maui Department of Finance.
  2. 2 months, 2 weeks agoOct. 23, 2024, 5:36 p.m.: R. Brian Black (Civil Beat Law Center for the Public Interest) set status to 'Information not held'.
From finance – Maui Department of Finance
Subject Re: Maui County Finance Records Request :: R003181-100724 [#1251]
Date Oct. 24, 2024, 8:17 a.m.

Aloha Brian, Thank you for your response and I'll go ahead and close this request. Mahalo, Stacey Vinoray Secretary, Director's Office County of Maui, Department of Finance 200 S. High St., Wailuku, HI 96793 (808) 270-7476 or Ext. 7476 Email: <<email address>> >>> "R. Brian Black" < <name and email address> > 10/23/2024 5:35 PM >>> Aloha Stacey, interesting. Some other records we received indicated that MPD had a contract for NextRequest, but perhaps those plans were never finalized. Thank you for the response. This request can be closed. Best, Brian
  1. 2 months, 2 weeks agoOct. 24, 2024, 8:17 a.m.: Received an email from Maui Department of Finance.
From Maui County Records Portal – Maui Department of Finance
Subject Maui County Finance Records Request :: R003181-100724
Date Nov. 26, 2024, 4:11 p.m.

--- Please respond above this line --- NOTICE TO REQUESTER&nbsp;To: R. Brian Black, <<email address>> Stacey Vinoray, [CURRENT_USER_DEPARTMENT]Date Request Received: 10/7/2024Request Reference Number: R003181-100724Date of Notice: 11/26/2024Government Records You Requested: The contract executed between Next Request/Civic Plus and the Maui Police Department.&nbsp;THIS NOTICE IS TO INFORM YOU THAT YOUR RECORD REQUEST:&nbsp;____Will be granted in its entirety.____Cannot be granted.&nbsp; Agency is unable to disclose the requested records for the following reason:&nbsp;__X__The agency does not currently possess any records that correspond to your description of the records that you are requesting.&nbsp; (HRS &sect; 92F-3)&nbsp;____Other agency that is believed to maintain records: _______________________________________________&ensp;____Agency needs further clarification or description of the records requested.&nbsp; Please contact the agency and provide the following information: ____Request requires agency to create a summary or compilation from records, but requested information is not readily retrievable.&nbsp; (HRS &sect; 92F-11(c))____Will be granted in part and denied in part,&nbsp; &nbsp;OR&nbsp; &nbsp;____Is denied in its entirety____Although the agency maintains the requested records, it is not disclosing all or part of them based on the exemptions provided in HRS &sect; 92F-13 and/or &sect; 92F-22 or other laws cited below.&nbsp; &nbsp; &nbsp; &nbsp; (Describe the portions of records that the agency will not disclose.)&nbsp;Records Information Withheld:&nbsp;[describe record being withheld/redacted, for example &ldquo;personal identifying information&rdquo; or &ldquo;investigation report&rdquo;] &nbsp; &nbsp;Applicable Statutes &nbsp;Agency Justification &nbsp;____ &nbsp;HRS 92F-13(1); HRS 92F-14; Haw. State Constitution Article I, Section 6 &nbsp;Government records which, if disclosed, would constitute a clearly unwarranted invasion of personal privacy. &nbsp;____ &nbsp;HRS 92F-13(3) &nbsp;Government records that, by their nature, must be confidential in order for the government to avoid the frustration of a legitimate government function. &nbsp;____ &nbsp;HRS 92F-13(2) &nbsp;Government records pertaining to the prosecution or defense of any judicial or quasi-judicial action to which the State or any county is or may be a party, to the extent that such records would not be discoverable. &nbsp;____ &nbsp;HRS 571-84(e) &nbsp;Records relating to proceedings in the Family Court. &nbsp;____ &nbsp;Other &nbsp; REQUESTER&rsquo;S RESPONSIBILITIES:&nbsp;&nbsp;You are required to (1) pay any lawful fees and costs assessed; (2) make any necessary arrangements with the agency to inspect, copy or receive copies as instructed below; and (3) provide the agency any additional information requested.&nbsp; If you do not comply with the requirements set forth in this notice within 20 business days after the postmark date of this notice or the date the agency makes the records available, you will be presumed to have abandoned your request and the agency shall have no further duty to process your request.&nbsp; Once the agency begins to process your request, you may be liable for any fees and costs incurred.&nbsp; If you wish to cancel or modify your request, you must advise the agency upon receipt of this notice.&nbsp;&nbsp;METHOD &amp; TIMING OF DISCLOSURE:Records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required.&nbsp; Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required.&nbsp; HAR &sect; 2-71-13(c).&nbsp; If incremental disclosure is authorized by HAR &sect; 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required.&nbsp;&nbsp;Method of Disclosure:____Inspection at the following location: ___________________________________________________________________________As requested, a copy of the record(s) will be provided in the following manner:____Available for pick-up at the following location: ______________________________________________________________________Will be mailed to you.____Will be transmitted to you by other means requested: __________________________________________________________________&nbsp;Timing of Disclosure:&nbsp;All records, or the first increment if applicable, will be made available or provided to you:____The records will be made available as of the date of this Notice.&nbsp;____After prepayment of 50% of fees and 100% of costs, as estimated below.&nbsp;&nbsp;For incremental disclosures, each subsequent increment will be disclosed within 20 business days after:____The prior increment (if one prepayment of fees is required and received), or____Receipt of each incremental prepayment, if prepayment for each increment is required.&nbsp;&nbsp;&nbsp;Records will be disclosed in increments because the records are voluminous and the following extenuating circumstances exist:&nbsp;____Agency must consult with another person to determine whether the record is exempt&nbsp;from disclosure under HRS chapter 92F.&nbsp;____Request requires extensive agency efforts to search, review, or segregate the records or&nbsp;otherwise prepare the records for inspection or copying.&nbsp;____Agency requires additional time to respond to the request in order to avoid an&nbsp;unreasonable interference with its other statutory duties and functions.&nbsp;_____A natural disaster or other situation beyond agency&rsquo;s control prevents agency from&nbsp;responding to the request within 10 business days.&nbsp;ESTIMATED FEES &amp; COSTS AND PAYMENT:&nbsp;FEES:&nbsp; For personal record requests under Part III of chapter 92F, HRS, the agency may charge you for its costs only, and fee waivers do not apply.For public record requests under Part II of chapter 92F, HRS, the agency is authorized to charge you fees to search for, review, and segregate your request (even if a record is subsequently found to not exist or will not be disclosed in its entirety).&nbsp; The agency must waive the first $30 in fees assessed for general requesters, OR in the alternative, the first $60 in fees when the agency finds that the request is made in the public interest. Only one waiver is provided for each request. See HAR &sect;&sect; 2-71-19, -31 and -32.&nbsp;&nbsp;&nbsp;COSTS:&nbsp; For either personal or public record requests, the agency may charge you for the costs of copying and delivering records in response to your request, and other lawful fees and costs.&nbsp;&nbsp;PREPAYMENT:&nbsp; The agency may require prepayment of 50% of the total estimated fees and 100% of the total estimated costs prior to processing your request.&nbsp; If a prepayment is required, the agency may wait to start any search for or review of the records until the prepayment is received by the agency.&nbsp; Additionally, if you have outstanding fees or costs from previous requests, including abandoned requests, the agency may require prepayment of 100% of the unpaid balance from prior requests before it begins any search or review for the records you are now seeking. &nbsp;The following is an itemization of what you must pay, based on the estimated fees and costs that the agency will charge you and the applicable waiver amount that will be deducted:&nbsp;For public record requests only:&nbsp;Fees: Search &nbsp;Estimate of time to be spent: ____ hours ($2.50 for each 15-minute period) &nbsp;$_____ &nbsp;Review &amp; segregation &nbsp;Dept. Estimate of time to be spent: ____ hours CC Estimate of time to be spent: ____hours ($5.00 for each 15 minute period &nbsp;$_____ &nbsp;$_____ &nbsp;Fees waived &nbsp;____&nbsp;general ($30)&nbsp;&nbsp;OR&nbsp;&nbsp;____&nbsp;public interest ($60)&nbsp; &nbsp;$_____ &nbsp;Other&nbsp; _________________________________________ (Pursuant to HAR&nbsp;&sect;&sect; 2-71-19 &amp; 2-71-31) &nbsp;$_____ Total Estimated Fees:&nbsp; &nbsp; &nbsp;$_____&nbsp;&nbsp;For public or personal record requests:&nbsp;Costs: Copying Estimate of # of pages to be copied: _____ (@ $.025 per page&nbsp;pursuant to HRS &sect; 92-21) &nbsp;$_____ &nbsp;Delivery &nbsp;Actual postage cost &nbsp;$_____ &nbsp;Other &nbsp;1 Verbatim brand CD-R &nbsp;$_____ Total Estimated Costs:&nbsp; &nbsp; &nbsp;$_____&nbsp;TOTAL ESTIMATED FEES AND COSTS from above:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; $_____&nbsp;____The estimated fees and costs above are for the first incremental disclosure only.&nbsp; Additional fees and costs, and no further fee waivers, will apply to future incremental disclosures.&nbsp;&nbsp;____PREPAYMENT IS REQUIRED (50% of fees + 100% of costs, as estimated above)&nbsp; &nbsp; &nbsp;$_____&ensp;____UNPAID BALANCE FROM PRIOR REQUESTS (100% must be paid before work begins)&nbsp; &nbsp; &nbsp;$_____&ensp;&nbsp;TOTAL DUE AT THIS TIME&nbsp; &nbsp; &nbsp;$_____&nbsp;Please provide payment via check or money order to the [CURRENT_DEPARTMENT] Department.&nbsp; Payment may be hand delivered to the Department or sent via mail to:&nbsp; [CURRENT_DEPARTMENT] Department,&nbsp; ADD ADDRESSPlease include a copy of this Notice with your payment.&nbsp;&nbsp;&nbsp;Payment may be made by:&nbsp; &nbsp;_____personal check payable to &ldquo;County of Maui, Dept. of Finance"_____other cashier&rsquo;s check or money order made payable to &ldquo;County of Maui, Dept. of Finance&rdquo;&nbsp;Note: Credit card payments are not accepted.&nbsp;For questions about this notice or the records being sought, please contact the agency person named at the beginning of this form.&nbsp; Please note that the Office of Information Practices (OIP) does not maintain the records of other agencies, and a requester must seek records directly from the agency it believes maintains the records.&nbsp; If the agency denies or fails to respond to your written request for records or if you have other questions regarding compliance with the UIPA, then you may contact OIP at (808) 586-1400, <<email address>> or 250 South Hotel Street, Suite 107, Honolulu, Hawaii&nbsp; 96813.&nbsp;&nbsp;&nbsp;&nbsp; To monitor the progress or update this request please log into the&nbsp;Public Records Center
  1. 1 month, 1 week agoNov. 26, 2024, 4:11 p.m.: Received an email from Maui Department of Finance.