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Kauai County 2020 General Election Training Materials and Training Documentation for Voter Service Centers and Ballot Collection Boxes

Request to:
Kauai Office of the County Clerk - Elections
Law used:
State of Hawaii UIPA
Status of this request:
Request Successful
Summary of Request
October 28, 2021 Records Access Officer Kauai Office of the County Clerk, Elections Division Re: Uniform Information Practices Act (UIPA) Request 2020 General Election Training Materials and Documentation of Training for Kauai County Voter Service Centers and Drop Box Collections Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. List of all designated Voter Service Centers and Ballot Collection Boxes (places of deposit) used for the 2020 General Election in Kauai County. 2. Training manuals and materials for elections workers, observers, watchers, and volunteers with regards to the Voter Service Centers and Ballot Collection Boxes used for the 2020 General Election in Kauai County. 3. Documentation of completed training for all the aforementioned individuals. i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.

Messages in this request

From << Name Not Public >>
Subject Records Request for Kauai Office of the County Clerk - Elections: Kauai County 2020 General Election Training Materials and Training Documentation for Voter Service Centers and Ballot Collection Boxes [#533]
Date Oct. 29, 2021, 11:40 a.m.
To Kauai Office of the County Clerk - Elections
Status Awaiting response
Attachments
Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
October 28, 2021 Records Access Officer Kauai Office of the County Clerk, Elections Division Re: Uniform Information Practices Act (UIPA) Request 2020 General Election Training Materials and Documentation of Training for Kauai County Voter Service Centers and Drop Box Collections Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. List of all designated Voter Service Centers and Ballot Collection Boxes (places of deposit) used for the 2020 General Election in Kauai County. 2. Training manuals and materials for elections workers, observers, watchers, and volunteers with regards to the Voter Service Centers and Ballot Collection Boxes used for the 2020 General Election in Kauai County. 3. Documentation of completed training for all the aforementioned individuals. i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
[... Show complete request text] << Name Not Public >>
  1. 3 years agoOct. 29, 2021, 11:40 a.m.: << Name Not Public >> sent a message to Kauai Office of the County Clerk - Elections.
From Elections 1 – Kauai Office of the County Clerk - Elections
Subject Records Request
Date Nov. 5, 2021, 1:54 p.m.
Status Request resolved
Attachments
Good afternoon. The response to your records request is attached. Thank you. __________ Elections Division Office of the County Clerk County of Kaua‘i 4386 Rice Street, Room 101 Līhu‘e, Hawai‘i 96766 808.241.4800 (Phone) 808.241.6207 (Fax) CONFIDENTIALITY NOTICE: This message is covered by the Electronic Communications Privacy Act, Title 18, United States Code, §§ 2510-2521. This e-mail and any attached files are deemed privileged and confidential, and are intended solely for the use of the individual(s) or entity to whom this e-mail is addressed. If you are not one of the named recipient(s) or believe that you have received this message in error, please delete this e-mail and any attached files from all locations in your computer, server, network, etc., and notify the sender IMMEDIATELY at <<email address>> and email address> >. Any other use, re-creation, dissemination, forwarding or copying of this e-mail and any attached files is strictly prohibited and may be unlawful. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. Thank you for your cooperation. Nothing in this message is intended to constitute an Electronic signature for purposes of the Uniform Electronic Transactions Act (UETA) or the Electronic Signatures in Global and National Commerce Act ("E-Sign") unless a specific statement to the contrary is included in this message.
  1. 3 years agoNov. 5, 2021, 1:54 p.m.: Received an email from Kauai Office of the County Clerk - Elections.
  2. 2 years, 10 months agoJan. 4, 2022, 12:37 p.m.: << Name Not Public >> made the request 'Kauai County 2020 General Election Training Materials and Training Documentation for Voter Service Centers and Ballot Collection Boxes' public.
  3. 2 years, 10 months agoJan. 4, 2022, 12:37 p.m.: << Name Not Public >> published an attachment on request Kauai County 2020 General Election Training Materials and Training Documentation for Voter Service Centers and Ballot Collection Boxes.
  4. 2 years, 10 months agoJan. 4, 2022, 12:38 p.m.: << Name Not Public >> set status to 'Request Successful'.