UIPA.org

Expense report and accounting codes description for the 2020 General Election

Request to:
Office of Elections
Law used:
State of Hawaii UIPA
Status of this request:
Request refused
Refusal Reason
agancy has no record of the request
Summary of Request
December 3, 2021 Records Access Officer Hawaii State Office of Elections Re: Uniform Information Practices Act (UIPA) Request Expense report for the 2020 General Election and accounting codes Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. Expense report for the 2020 General Election 2. Description of accounting codes used in the Expense Report i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.

Messages in this request

From << Name Not Public >>
Subject Records Request for Office of Elections: Expense report and accounting codes description for the 2020 General Election [#600]
Date Dec. 3, 2021, 10:52 a.m.
To Office of Elections
Status Awaiting response
Attachments
Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
December 3, 2021 Records Access Officer Hawaii State Office of Elections Re: Uniform Information Practices Act (UIPA) Request Expense report for the 2020 General Election and accounting codes Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: 1. Expense report for the 2020 General Election 2. Description of accounting codes used in the Expense Report i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
[... Show complete request text] << Name Not Public >>
  1. 3 years agoDec. 3, 2021, 10:53 a.m.: << Name Not Public >> sent a message to Office of Elections.
  2. 3 years agoDec. 20, 2021, midnight: This request became overdue
From << Name Not Public >>
Subject Records Request for Office of Elections: Expense report and accounting codes description for the 2020 General Election [#600]
Date March 22, 2022, 11:50 a.m.
To Office of Elections
Aloha, My UIPA request "Expense report and accounting codes description for the 2020 General Election" (12/03/2021) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 2 years, 9 months agoMarch 22, 2022, 11:50 a.m.: << Name Not Public >> sent a message to Office of Elections.
From Kataoka, Jaime N – Office of Elections
Subject RE: [EXTERNAL] Records Request for Office of Elections: Expense report and accounting codes description for the 2020 General Election [#600]
Date March 22, 2022, 4:30 p.m.
Status Request resolved
Dear Ms. << Name removed >> , We have reviewed our files and have found no evidence of the email (#600) that your email, dated March 22, 2022, refers to having been sent to us before. Additionally, your email does not provide us enough detail to know what the exact contents of your original email may have been. As such, we would ask that you please resubmit it. Sincerely, Jaime Kataoka Office of Elections…
-----Original Message----- From: << Name removed >> << Name removed >> <<name and email address>> Sent: Tuesday, March 22, 2022 11:50 AM To: OE.Elections < <name and email address >> Subject: [EXTERNAL] Records Request for Office of Elections: Expense report and accounting codes description for the 2020 General Election [#600] Aloha, My UIPA request "Expense report and accounting codes description for the 2020 General Election" (12/03/2021) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 2 years, 9 months agoMarch 22, 2022, 4:30 p.m.: Received an email from Office of Elections.
  2. 2 years, 5 months agoJuly 1, 2022, 11:58 a.m.: Office of Elections refused to provide information on the grounds of agancy has no record of the request.
  3. 2 years agoDec. 20, 2022, midnight: << Name Not Public >> made the request 'Expense report and accounting codes description for the 2020 General Election' public.