UIPA.org

Expenditure report for Fiscal year 2020 Quarter 4

Request to:
Office of the City Clerk
Law used:
State of Hawaii UIPA
Status of this request:
Request refused
Refusal Reason
requires compilation
Summary of Request
January 7, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Division Re: Uniform Information Practices Act (UIPA) Request Expenditure Report for Fiscal year 2020 Quarter 4 Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: Expenditure report for Fiscal year 2020 Quarter 4 i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If records are not easily retrievable kindly assist with providing verbiage to the requestor that will allow for a new request to be sent that is easily retrievable. If request cannot be fulfilled because requested records need to be compiled, kindly assist the requestor by providing verbiage for a new request to be sent that does not require record compilation. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.

Messages in this request

From << Name Not Public >>
Subject Records Request for Office of the City Clerk: Expenditure report for Fiscal year 2020 Quarter 4 [#637]
Date Jan. 7, 2022, 10:16 a.m.
To Office of the City Clerk
Status Awaiting response
Attachments
Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
January 7, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Division Re: Uniform Information Practices Act (UIPA) Request Expenditure Report for Fiscal year 2020 Quarter 4 Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: Expenditure report for Fiscal year 2020 Quarter 4 i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If records are not easily retrievable kindly assist with providing verbiage to the requestor that will allow for a new request to be sent that is easily retrievable. If request cannot be fulfilled because requested records need to be compiled, kindly assist the requestor by providing verbiage for a new request to be sent that does not require record compilation. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
[... Show complete request text] << Name Not Public >>
  1. 2 years, 11 months agoJan. 7, 2022, 10:16 a.m.: << Name Not Public >> sent a message to Office of the City Clerk.
  2. 2 years, 11 months agoJan. 24, 2022, midnight: This request became overdue
From City Clerk Elections – Office of the City Clerk
Subject RE: Records Request for Office of the City Clerk: Expenditure report for Fiscal year 2020 Quarter 4 [#637]
Date Jan. 24, 2022, 4:14 p.m.
Status Request resolved
Attachments
Dear << Name removed >> << Name removed >> , Please see the attached file in response to your Public Records request. Thank you. Honolulu Elections Division Office of the City Clerk City and County of Honolulu 530 South King St RM 100 Honolulu HI 96813 (808) 768-3800…
-----Original Message----- From: << Name removed >> << Name removed >> <<email address>> Sent: Friday, January 7, 2022 10:17 AM To: City Clerk < <name and email address> > Subject: Records Request for Office of the City Clerk: Expenditure report for Fiscal year 2020 Quarter 4 [#637] CAUTION:   Email received from an EXTERNAL sender.   Please confirm the content is safe prior to opening attachments or links. Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. January 7, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Division Re: Uniform Information Practices Act (UIPA) Request Expenditure Report for Fiscal year 2020 Quarter 4 Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: Expenditure report for Fiscal year 2020 Quarter 4 i. The following formats are acceptable: .csv, .xls, .xlsx ii. For records that only exist on paper, Adobe PDF scans will be sufficient iii. For records that exist only in electronic format, exact copies are requested to extent they are not in proprietary formats. iv. For records that exist only in electronic format, but contain sensitive information explicitly exempt from disclosure (such as a SSN), exact copies are requested to extent they are not in proprietary formats, etc., with only the protected information (but not blank or null data) overwritten with some notation of the statutory exemption. If records are not easily retrievable kindly assist with providing verbiage to the requestor that will allow for a new request to be sent that is easily retrievable. If request cannot be fulfilled because requested records need to be compiled, kindly assist the requestor by providing verbiage for a new request to be sent that does not require record compilation. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance. IF SEEKING PUBLIC INTEREST WAIVER, PROVIDE PUBLIC INTEREST STATEMENT BELOW THIS LINE Mahalo, << Name removed >> << Name removed >>
  1. 2 years, 11 months agoJan. 24, 2022, 4:14 p.m.: Received an email from Office of the City Clerk.
  2. 2 years, 10 months agoFeb. 1, 2022, 11:39 a.m.: Office of the City Clerk refused to provide information on the grounds of requires compilation.
  3. 2 years, 10 months agoFeb. 1, 2022, 11:39 a.m.: << Name Not Public >> published an attachment on request Expenditure report for Fiscal year 2020 Quarter 4.