UIPA.org

Digital Ballot Images from the 2020 General Election

Request to:
Office of the City Clerk
Law used:
State of Hawaii UIPA
Status of this request:
Information not held
Summary of Request
January 5, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Department Re: Uniform Information Practices Act (UIPA) Request Digital ballot images from the 2020 General Election Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: A digital or electronic copy of all Honolulu County ballot images or digital transcriptions made during the November 2020 General Election. These ballot images are subject to state and Federal data retention laws, and as they contain no personally identifiable information, they should be public record. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.

Messages in this request

From << Name Not Public >>
Subject Records Request for Office of the City Clerk: Digital Ballot Images from the 2020 General Election [#623]
Date Jan. 5, 2022, 9:58 a.m.
To Office of the City Clerk
Status Awaiting response
Attachments
Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
January 5, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Department Re: Uniform Information Practices Act (UIPA) Request Digital ballot images from the 2020 General Election Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: A digital or electronic copy of all Honolulu County ballot images or digital transcriptions made during the November 2020 General Election. These ballot images are subject to state and Federal data retention laws, and as they contain no personally identifiable information, they should be public record. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance.
[... Show complete request text] << Name Not Public >>
  1. 2 years, 11 months agoJan. 5, 2022, 9:59 a.m.: << Name Not Public >> sent a message to Office of the City Clerk.
From City Clerk Elections – Office of the City Clerk
Subject RE: Records Request FW: Records Request for Office of the City Clerk: Digital Ballot Images from the 2020 General Election [#623]
Date Jan. 20, 2022, 4:04 p.m.
Status Request resolved
Attachments
Dear << Name removed >> << Name removed >> , Please see the attached file in response to your Public Records request. Thank you. Honolulu Elections Division Office of the City Clerk City and County of Honolulu 530 South King St RM 100 Honolulu HI 96813 (808) 768-3800…
-----Original Message----- From: << Name removed >> << Name removed >> <<email address>> Sent: Wednesday, January 5, 2022 9:59 AM To: City Clerk < <name and email address> > Subject: Records Request for Office of the City Clerk: Digital Ballot Images from the 2020 General Election [#623] CAUTION:   Email received from an EXTERNAL sender.   Please confirm the content is safe prior to opening attachments or links. Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. January 5, 2022 Records Access Officer Honolulu Office of the City Clerk Elections Department Re: Uniform Information Practices Act (UIPA) Request Digital ballot images from the 2020 General Election Aloha Records Access Officer: Pursuant to the Hawaii Uniform Information Practices Act (“UIPA”), Hawaii Revised Statutes Chapter 92F, I hereby request the following records be produced in the common electronic format as described below: A digital or electronic copy of all Honolulu County ballot images or digital transcriptions made during the November 2020 General Election. These ballot images are subject to state and Federal data retention laws, and as they contain no personally identifiable information, they should be public record. If no records exist responsive to the above request(s), I hereby request a certification to that effect. For records produced in response to the request(s), I hereby request certifications that the record(s) produced are correct. I am requesting that these records be produced in electronic format and sent to the email address above. If records are too voluminous to be sent via email please contact me to discuss alternatives. If there is expected to be a delay in providing a part of the requested records, kindly produce the certified copies that are available and provide the remainder on a “rolling basis”. If my request does not adequately describe the records to be produced, please contact me via e-mail so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated. Pursuant to the UIPA, records available for public access in their entireties must be disclosed within a reasonable time, not to exceed 10 business days from the date the request was received, or after receipt of any prepayment required. Records not available in their entireties must be disclosed within 5 business days after this notice or after receipt of any prepayment required. HAR § 2-71-13(c). If incremental disclosure is authorized by HAR § 2-71-15, the first increment must be disclosed within 5 business days of this notice or after receipt of any prepayment required. If for any reason any portion of my request is denied, please inform me of the reason(s) for each record denied in writing and provide the name, job title, address and e-mail address of the person or body to whom an appeal should be directed. Please feel free to e-mail me with any questions or suggestions that you may have. Thank you kindly for your assistance. IF SEEKING PUBLIC INTEREST WAIVER, PROVIDE PUBLIC INTEREST STATEMENT BELOW THIS LINE Mahalo, << Name removed >> << Name removed >>
  1. 2 years, 11 months agoJan. 20, 2022, 4:04 p.m.: Received an email from Office of the City Clerk.
  2. 2 years, 10 months agoFeb. 1, 2022, 11:51 a.m.: << Name Not Public >> set status to 'Information not held'.