Aloha, Please amend my original request to any documents generated between Jan. 3, 2021 (not 2019) and the date on which this request is processed. Mahalo, Jackson Truesdale

Aloha, I wanted to speak with you about your request. Please see the email chain below that includes the legal opinion from an OIP attorney that refers to OIP opinion 4-17. https://oip.hawaii.gov/formal-opinion... Based on the advice from OIP in the email below and the guidance in OIP opinion 4-17, I do not believe the records you requested are government records. So, there would be no responsive records to the requests. To quote OIP, "Based upon the totality of these representations, the OIP found the Calendars and the telephone message slips generally to be personal records of the City Officials and not “government records” subject to disclosure under the UIPA." Please call OIP for further information, and I am available via email or phone. Sincerely, James Forrest, Esq Legislative Attorney Office of Council Services 200 South High St. Room 703 Wailuku, HI 96793 <<email address>> Ph:  (808) 270-7137 Fax: (808) 270-7686 From: OIP < <name and email address> > Sent: Thursday, June 10, 2021, 1:48 PM To: James B. Forrest Subject: RE: Question regarding records request for councilmember's daily schedule and daily calendar Dear Mr. Forrest: OIP Opinion Letter 04-17 relates to the issue of calendars and schedules. Please note that scheduling communications are not as a class “not subject to open records requests”, but rather they are sometimes not considered “government records” if they are created solely for an individual employee’s personal convenience and not circulated or intended for distribution for official purposes. In such cases, they would be considered to be held by that employee in his personal capacity and would not be considered government records “maintained” by the agency. Thank you. Robert Shimizu Staff Attorney Office of Information Practices State of Hawaii No. 1 Capitol District Building 250 S. Hotel Street, #107 Honolulu, HI 96813 Ph.: (808) 586-1400 Facsimile: (808) 586-1412 Email: <<email address>> Website: http://oip.hawaii.gov This e-mail has been sent under OIP’s “Attorney of the Day” (AOD) service. The AOD service allows anyone to ask an OIP attorney any UIPA or Sunshine Law question (chapter 92F, and part I of chapter 92, HRS). AOD advice is non-binding, general, informal guidance to the public and to agency and board personnel, and does not have the precedential value of OIP’s formal opinions. From: James B. Forrest < <name and email address> > Sent: Thursday, June 10, 2021 11:20 AM To: OIP < <name and email address> > Subject: [EXTERNAL] Question regarding records request for councilmember's daily schedule and daily calendar Aloha, Please see the request email below. I seem to recall that scheduling communications are not subject to open records request, but I cannot find the relevant section of the law. Is there anything that you can point me to that might exempt this type of information from disclosure? Thanks, James Forrest, Legislative Attorney Maui OCS From: Jackson Truesdale < <name and email address> > Sent: Monday, June 7, 2021 12:39 PM To: Maui_County Council_mailbox < <name and email address> > Subject: Records Request for Maui County Council: Council Chair Alice Lee's calendar [#458] Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. A copy of Council Chair Alice Lee's daily schedule and officer calendar. Please limit this request to any documents generated between Jan. 3, 2019 and the date on which this request is processed. Please provide the calendar data in spreadsheet form (.xlsx or .csv), or, if that doesn't work, in a document (searchable, not .pdf). Mahalo, Jackson Truesdale Maui Times James Forrest, Esq Legislative Attorney Office of Council Services 200 South High St. Room 703 Wailuku, HI 96793 Email: <<email address>> Ph: (808) 270-7137 Fax: (808) 270-7686

Aloha James, Thanks for your response. I will clarify my request: Pursuant to the public records law, I request the following records in electronic format sent to my email address. A copy of each council member’s daily schedule and officer calendar. Calendar records should include all events, meetings, and conversations in which the council member is operating in their official role as an elected government official. I am not requesting personal records of council members that they created or ordered the creation of by an assistant, and then used or plan to use in their personal capacity as a citizen. Any documents that contain personal appointments, such as medical visits, children’s birthdays, and so forth, may contain redactions of these personal appointments. Please limit this request to any documents generated between Jan. 3, 2021 and the date on which this request is processed. Please provide the calendar data in spreadsheet form (.xlsx or .csv), or, if that doesn't work, in a document (searchable, not .pdf). By revising this request, I withdraw my other previous requests seeking records of council members’ calendars. If you deny the public interest fee waiver request, and in the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. Mahalo for your time, and please let me know if you have further questions. Best, Jack Truesdale

Aloha Mr. Truesdale, Please see attached acknowledgement. Thank you, Yuki Lei Sugimura, Councilmember 200 S. High Street | Wailuku, Hawaii 96793 (808)270-7939 | Office