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Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022

Request to:
Hawaii County Office of the County Clerk
Law used:
State of Hawaii UIPA
Status of this request:
Request awaits classification
Summary of Request
All email and text message communications originating from or received by the Hawaii County Clerk, Office of Elections, representatives of Hart Intercivic, and BallotTrax on the dates 10/21/22-10/22/2022 regarding the ballot tracking message that was sent in error on 10/21/2022 to Hawaii County voters.

Messages in this request

From << Name Not Public >>
Subject Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Oct. 26, 2022, 3:16 p.m.
To Hawaii County Office of the County Clerk
Status Awaiting response
Attachments

Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address.
All email and text message communications originating from or received by the Hawaii County Clerk, Office of Elections, representatives of Hart Intercivic, and BallotTrax on the dates 10/21/22-10/22/2022 regarding the ballot tracking message that was sent in error on 10/21/2022 to Hawaii County voters.
[... Show complete request text] << Name Not Public >>
  1. 1 year, 4 months agoOct. 26, 2022, 3:16 p.m.: << Name Not Public >> sent a message to Hawaii County Office of the County Clerk.
  2. 1 year, 3 months agoNov. 12, 2022, midnight: This request became overdue
From Araceley, Relley – Hawaii County Office of the County Clerk
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Nov. 14, 2022, 11:47 a.m.
Status Awaiting response
Attachments

Aloha, On October 27, 2022, the Office of the County Clerk, County of Hawaii received your request for the following: "All email and text message communications originating from or received by the Hawaii County Clerk, Office of Elections, representatives of Hart Intercivic, and BallotTrax on the dates 10/21/22-10/22/2022 regarding the ballot tracking message that was sent in error on 10/21/2022 to Hawaii County voters." The Office of the County Clerk, in discussion with its Elections Division, will be compiling and submitting the requested information for legal review to ensure there is no portion of the record that is exempt from disclosure under HRS chapter 92F. Please understand that we will require additional time to respond to the request to avoid an unreasonable interference with our other statutory duties and functions. We will also be sending you a cost analysis of the work associated with this request. The associated fees will be sent to you once we are aware of the full extent of the work to be done. Attached to this email is your original request and the “Notice to Requester” (NTR) form noting our emailed response to you here. Please feel free to contact me directly if you have any questions. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429
-----Original Message----- From: Kahoonei, Tiffany < <name and email address> > Sent: Wednesday, October 26, 2022 3:34 PM To: Araceley, Relley < <name and email address> > Subject: FW: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] -----Original Message----- From: << Name removed >> << Name removed >> <<email address>> Sent: Wednesday, October 26, 2022 3:16 PM To: Clerk-Council < <name and email address> > Subject: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, Pursuant to the public records law, I would like to request the following records in electronic format sent to my email address. All email and text message communications originating from or received by the Hawaii County Clerk, Office of Elections, representatives of Hart Intercivic, and BallotTrax on the dates 10/21/22-10/22/2022 regarding the ballot tracking message that was sent in error on 10/21/2022 to Hawaii County voters. Mahalo, << Name removed >> << Name removed >>
  1. 1 year, 3 months agoNov. 14, 2022, 11:48 a.m.: Received an email from Hawaii County Office of the County Clerk.
From << Name Not Public >>
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Dec. 8, 2022, 12:30 p.m.
To Hawaii County Office of the County Clerk

Aloha, My UIPA request "Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022" (10/26/2022) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 1 year, 2 months agoDec. 8, 2022, 12:30 p.m.: << Name Not Public >> sent a message to Hawaii County Office of the County Clerk.
From << Name Not Public >>
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Dec. 8, 2022, 12:40 p.m.
To Hawaii County Office of the County Clerk

Aloha, My UIPA request "Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022" (10/26/2022) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 1 year, 2 months agoDec. 8, 2022, 12:40 p.m.: << Name Not Public >> sent a message to Hawaii County Office of the County Clerk.
From Araceley, Relley – Hawaii County Office of the County Clerk
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Dec. 12, 2022, 4:10 p.m.

Aloha, Thank you for following up with us. I apologize for the delayed response to your email and appreciate your patience. We are still in the process of reviewing and compiling the information requested. We will provide an update as soon as possible. Again, we appreciate your understanding and patience. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429
-----Original Message----- From: << Name removed >> << Name removed >> <<name and email address> > Sent: Thursday, December 8, 2022 12:41 PM To: Araceley, Relley < <name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, My UIPA request "Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022" (10/26/2022) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 1 year, 2 months agoDec. 12, 2022, 4:11 p.m.: Received an email from Hawaii County Office of the County Clerk.
From Araceley, Relley – Hawaii County Office of the County Clerk
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Dec. 16, 2022, 11:46 a.m.

Aloha, I apologize again that we have not yet provided your requested information. I wanted to update you that we are still processing and reviewing the compilation of requested information to ensure that we do not breach any legal public privacy interests. We should have more information available to you by next week. Again, we appreciate your understanding and patience. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429
-----Original Message----- From: Araceley, Relley Sent: Monday, December 12, 2022 4:11 PM To: ' << Name removed >> << Name removed >>' <<name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, Thank you for following up with us. I apologize for the delayed response to your email and appreciate your patience. We are still in the process of reviewing and compiling the information requested. We will provide an update as soon as possible. Again, we appreciate your understanding and patience. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429 -----Original Message----- From: << Name removed >> << Name removed >> <<name and email address> > Sent: Thursday, December 8, 2022 12:41 PM To: Araceley, Relley < <name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, My UIPA request "Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022" (10/26/2022) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 1 year, 2 months agoDec. 16, 2022, 11:46 a.m.: Received an email from Hawaii County Office of the County Clerk.
From Araceley, Relley – Hawaii County Office of the County Clerk
Subject RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843]
Date Jan. 4, 2023, 10:15 a.m.
Attachments

Aloha, Thank you so much for your patience in responding to these requests. On October, 26, 2022, the Office of the County Clerk received your request for " communications originating from or received by the Hawaii County Clerk, Office of Elections, representatives of Hart Intercivic, and BallotTrax on the dates 10/21/22-10/22/2022 regarding the ballot tracking message that was sent in error on 10/21/2022 to Hawaii County voters." The Office of the County Clerk, in discussion with its Elections Division, will be providing the requested files noting that personal information has been redacted in accordance with Hawaii Revised States ("HRS") § 92F-13(1) . Attached to this email are: 1) A copy of the requested emails 2) A copy of your original request and 3) The “Notice to Requester” (NTR) form noting our emailed response to you here. Please feel free to contact me directly if you have any questions. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429
-----Original Message----- From: Araceley, Relley Sent: Friday, December 16, 2022 11:47 AM To: ' << Name removed >> << Name removed >>' <<name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, I apologize again that we have not yet provided your requested information. I wanted to update you that we are still processing and reviewing the compilation of requested information to ensure that we do not breach any legal public privacy interests. We should have more information available to you by next week. Again, we appreciate your understanding and patience. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429 -----Original Message----- From: Araceley, Relley Sent: Monday, December 12, 2022 4:11 PM To: ' << Name removed >> << Name removed >>' <<name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, Thank you for following up with us. I apologize for the delayed response to your email and appreciate your patience. We are still in the process of reviewing and compiling the information requested. We will provide an update as soon as possible. Again, we appreciate your understanding and patience. Mahalo, Mr. Relley Araceley Office of the County Clerk County of Hawaii 25 Aupuni Street, Suite 1402 Hilo, HI 96720 (808) 961-8429 -----Original Message----- From: << Name removed >> << Name removed >> <<name and email address> > Sent: Thursday, December 8, 2022 12:41 PM To: Araceley, Relley < <name and email address> > Subject: RE: Records Request for Hawaii County Office of the County Clerk: Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022 [#843] Aloha, My UIPA request "Communications between Hawaii County Clerk, OE, Hart Intercivic, and BallotTrax 10/21/22-10/22/2022" (10/26/2022) was not answered in the time defined by HAR 2-71-13. Please update me on the status of my request as soon as possible. Mahalo,
  1. 1 year, 1 month agoJan. 4, 2023, 10:16 a.m.: Received an email from Hawaii County Office of the County Clerk.